Hartington Town Quarter Parish Council
The annual parish council meeting of Hartington Town Quarter Parish Council was held on Wednesday, 10th May at 7.30pm in the Bakehouse following the parish annual meeting held in Hartington Village Hall.
Present: D Annat, E Broomhead MBE, R Sherratt, A Grindey, S Bruce and the clerk, S Hampson. There were no members of the public in attendance.
Part 1 Non-confidential information
23.5.1 Apologies and attendance register
Apologies had been received in advance of the meeting from Mr Wager. The other members present completed the attendance register.
23.5.2 Election of Chairman and Vice Chairman
Mr D Annat was unanimously elected as Chairman.
Mr A Grindey was unanimously elected as Vice Chairman.
23.5.3 Declaration of acceptance of office of Chairman and members
Mr Annat completed the acceptance of office for both Chairman and member before the proper officer, Mrs Hampson. The other members completed their acceptance of office forms before the proper officer of the parish council, Mrs Hampson.
23.5.4 Completion of members’ interest forms
These had been sent in advance of the meeting by the clerk. All members present completed their forms.
23.5.5 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register.
23.5.6 Minutes of the previous meeting
The minutes of the previous meeting had been forwarded to members in advance of the meeting and posted on the parish council’s website and noticeboard.
Resolved: to accept the minutes as a true record of proceedings. The minutes were signed by Mr Annat
23.5.7 Public speaking
There were no members of the public in attendance at the annual parish council meeting. Mr Annat thanked everyone involved with the recent coronation celebrations including the primary school, Hartington Community Group, The Oddfellows, British legion and also congratulated all the efforts made by these groups and the volunteers involved in the Big Tidy Up.
Mrs Broomhead MBE advised that the parish council would be invited to a meeting on Thursday, 8th June connected to the purchase of the portable 24 hour ECG machine which multiple parish councils and organisations had contributed to.
23.5.8 Update from District Councillor
The District Councillor was not in attendance.
23.5.9 Internal audit of accounts for the year ended 31st March 2023
This had been forward to members in advance of the meeting. There was nothing to bring before the council. Mr Annat thanked the clerk and responsible finance officer for the production of another set of year end accounts. The internal auditor did not require any item to be raised before the council. The clerk had approved the accounts prior to the meeting.
23.5.10 Section 1 Annual Governance Statement
Resolved: This was approved and signed by the Chairman and Clerk/Responsible Finance Officer.
23.5.11 Agar certificate of exemption
Resolved: Due to both the income and expenditure for the year ended 31st March 2023 being less than £25,000 the parish council was eligible to complete the certificate of exemption from full audit.
Resolved: to agree to an exemption from full audit. The certificate was signed in the meeting.
23.5.12 Accounting Statement
Resolved: The figures approved by the Clerk and Internal Auditor were accepted and signed by both the clerk/ Responsible finance officer and the Chairman
23.5.13 Former cheese factory site
Both Mr Annat and Mr Grindey had attended a meeting at Peak District National Park Authority (PDNPA) offices with the new Head of Planning and Area Manager. A number of previous personnel involved with the development have now left. Mr Annat had provided a summary. The development plans are now so far from the original plans. PDNPA accepts there are problems and appreciated problems faced by the community during the process. PDNPA is trying to provide support and to keep the parish council informed, where permitted to do so. Further applications are likely which may then subsequently be withdrawn. PDNPA has been made aware of issues with the culvert and swale. Mr Annat reported that the meeting was positive and productive and thanked Mr Grindey for his attendance.
PDNPA had offered pre-application advice regarding proposals for a large cheese shop, cafeteria and parking but so far, this has not been taken up. The parish council were surprised and delighted by the huge level of public attendance at the previous public meeting with the vast majority of attendees being opposed to such a proposal. The parish council await further information and an application and will respond appropriately upon receipt. Also see item 23.5.20 regarding planning involving a change of construction materials.
23.5.14 Neighbourhood Plan
The planning consultant had completed and submitted 2 documents to PDNPA. By far the largest document is the consultation statement which has been worked on for 8 years. This has to comply with the most up to date policy and involves a tremendous amount of work, particularly surrounding the protection of green spaces. Mr Annat reported that a further grant will be applied for. Unspent monies from the previous financial year’s grant have to be returned (see items of account).
Resolved: at the request of the planning consultant, to reissue a replacement cheque with a revised payee.
23.5.15 War Memorial
The clerk had contacted the contractor originally appointed to rebuild the War Memorial wall regarding the building of a small kerb in front of the recently planted new trees. The wall did not need to be reconstructed. Mr Annat thanked Mr Sherratt for the water supply to enable kind volunteers to regularly water the newly planted trees. This will be required for approximately 3 months to enable the trees to thrive.
Resolved: the clerk to request a site meeting with Mr Annat and the contractor regarding the kerb building and a suitable stone to affix an information plaque.
23.5.16 Telephone box and painting
The clerk had contacted the most local supplier of the authentic red paint suggested by BT at the time of purchase. The supplier had not responded. The clerk suggested that may be the Oddfellows could assist with some of the preparation work required on the telephone box prior to repainting. Once complete, the telephone box could become a booth of history.
Resolved: the clerk to contact the Oddfellows to consider assistance with some of the restoration of the former telephone box.
23.5.17 Bank Account
To be deferred to a future meeting.
23.5.18 Village trail anniversary plinth
Mrs Broomhead MBE clarified that the anniversary of the village trail is in July but there will be no additional plinth for this. An additional plinth had been considered to mark the coronation. Mr Annat advised that he could carve stone, however, the pump area was not the correct location. Mrs Broomhead MBE advised that the Hartington Community Group may plant some trees.
Resolved: more consultation is required regarding an additional plinth. This topic may be noted in future underneath ‘Coronation’.
23.5.19 Items of account, salaries, HMRC, administration, contractor, insurance, election costs, DALC subscription
Cq 1650 Shelter Maintenance Ltd Bus shelter cleaning £11.24 (VAT £1.87)
Cq 1668 DALC Annual subscription £141.05
Cq 1669 Zurich Municipal Annual insurance £396.33*
Cq 1670 Hartington Village Hall Meeting hire £27.50
Cq 1671 S Hampson May clerk’s salary £388.17
Cq 1672 S Hampson May internet provision £17.00
Cq 1673 S Hampson Reimb. of expenses £17.30
Cq 1674 East Midlands Audit Services Internal audit service £58.50
Cq 1675 B Coles April mowing x1 £282.00 (VAT £47.00)
Cq 1676 Groundwork UK Return of grant monies £3150
Cq 1677 J Newman Reissue of cq with new payee £4725
*Resolved: The annual insurance documents had been forwarded to members in advance of the meeting and these were accepted.
23.5.20 Planning sub-committee, planning applications and appeals
NP/DDD/0423/0475 The Old Trap House, Dig Street
Proposed porch extension to dwelling
Resolved: to support this application
NP/DDD/1222/1614 Hall Cottage, garage and extension
Resolved: in light of changes made to the original application in reducing the garage height and the removal of the solar panels, by majority, to support this application.
NP/DDD/0423/0428 and listed building consent
Powder coated aluminium greenhouse sited on dwarf stone wall in keeping with existing stonework within the property
Resolved: This cannot be seen from elsewhere. The parish council has no formal objection but this proposal does not enhance the listed asset/building.
NP/DDD/0223/0156 Peakland Grange Plot 1
Mr Annat reported that it is likely that a change of use of stone will be approved.
Resolved: to submit to Peak District National Park Authority (PDNPA): the parish council understands a change of use of stone is likely to go to committee; please advise us of the supplier of the stone used.
The planning decision notice had been received granting permission for the proposal at 19 Stonewell Lane.
PDNPA had offered pre-application advice but so far, this has not been taken up by applicants proposing a large cheese shop and cafeteria close to the Peakland Grange development. As previously reported, the parish council was surprised and delighted by the huge attendance at the recent public meeting regarding this. The parish council awaits further information from the applicants and will respond appropriately when received.
23.5.21 Highway issues, yellow lines, pot holes, street lighting, toad crossing sign
The clerk had contacted Derbyshire County Council (DCC) regarding the possibility of erecting a toad crossing sign to warn motorists. DCC advised that such signs had not been erected now for a number of years but the Department of Transport had joined in partnership with the charity Frog Life. Migratory toad warning signs can be used at approved sites by volunteers in the migration season but the signs must not obscure highway signs or reduced visibility.
Resolved: The parish council supported the erection of temporary Migratory toad signs, when required.
It was reported that a lady had recently fallen as a consequence of a pot hole near the village shop. This hole has previously received some intervention from DCC. Subsequent to this, another lady had also fallen in the same pothole.
Resolved: to report this pot hole again and to request immediate remedial action.
Resolved: to report further pot holes on B5054 near Midcliffe Farm, Corner House/pond and a series of potholes between Hall Farm and the waterworks over Hall Bank.
Resolved: to report exposed ironwork on a drain near the doctors’ surgery.
Resolved: to request a site meeting with DCC to discuss the above matters and to copy County Councillor Spencer into communications.
Resolved: to report again, the faulty street light near the School House.
23.5.22 Correspondence and communication
Details had been forwarded to members in advance of the meeting and in addition to those matters covered by the agenda included: DALC newsletters, Rural Bulletins, DCC news, PDNPA mineral consultation.
In addition, documentation had been received regarding Parish Member elections to PDNPA. A member of the parish council will give consideration to this.
The clerk had prepared new cemetery fees in line with those set by Derbyshire Dales District Council.
23.5.23 Items for the next agenda
War Memorial, Neighbourhood Plan, telephone box, former cheese factory site, review of policies. Additional items to be compiled by the clerk.
23.5.24 Date of next meeting: Wednesday, 7th June 2023
The meeting was declared closed at 9.10 pm.
Mrs S Hampson
Clerk
Hartington Town Quarter Parish Council
18th May 2023
©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting