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Hartington Town Quarter Parish Council
 
Hartington Town Quarter Parish Council
 

A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 3rd July 2019 at 7.30pm in the Bakehouse.

 

Present:  D Annat, E Broomhead MBE, S Bruce, R Craven, A Grindey and the clerk, S Hampson. There were no membersof the public in attendance for part of the meeting.

 

Part 1 Non-confidential information

 

19.7.1 Apologies

Apologies had been received in advance from Mr R Craven and District Councillor Chapman.

 

19.7.2 Declaration of personal interest of councillors

There was no need by any member present to complete an entry in the register.

 

19.7.3 Minutes of the previous meeting

The minutes of the previous meeting had been forwarded to members in advance of the meeting and posted on the parish council’s website and noticeboard.

 

Resolved: to accept the minutes as a true record of proceedings. The minutes were signed by

Mr D Annat.

 

19.7.4 Public speaking

There were no members of the public in attendance; however, Mrs Bruce had been approached by someone in the village requesting that the trees along the edge of the long green be cut back. Members noted the request but as the trees concerned are all in private gardens then this is out of the control of the parish council. The tree in the middle of the green however, is in need of attention.

 

Mrs Broomhead MBE reported that the mowing contractor had not cut behind the village hall and Mr Annat further reported that Dig Street had also not been cut. The clerk advised that the graves in the parish council cemetery had also been left in a poor state following the last cut being undertaken in poor weather conditions. 

 

Resolved: To place the mowing contract on the next agenda. 

Resolved: To consider a wider range of advertising regarding the next mowing contract.

 

Mrs Broomhead MBE further asked for members to consider allowing a school banner to be placed on the village green during events.

 

Resolved: to decline this request.

 

The village hall’s first lottery draw will take place on 10th July. A resident living near the village hall continues to park on an area in front of the village hall but this is not a parish council matter.

 

19.7.5 Update from District Councillor

Mrs Bruce had reported to the District Councillor at the previous meeting that there was an issue with the business waste collection service and the recycling of cardboard and plastic. The District Councillor was not in attendance; however, Mrs Bruce had had an update from Derbyshire Dales District Council (DDDC) who will supply a bigger bin but all the waste will have to be mixed as they do not separate and recycle business waste. The members found this rather unsatisfactory.

 

19.7.6 Former cheese factory site

Mrs Bruce reported that some of the unapproved roof lights in the barn on the site have started to be removed. She further reported that fencing on the construction site had been moved causing a change in the footpath. Issues were reported regarding the marking of some of the properties which had been identified as affordable houses for rent now being marketed as open market properties for sale. This is in contravention of section 6 unilateral undertaking. The layout of the development is also not following that approved following the public enquiry. The members had been approached regarding suggestions for the street name of the development.

 

Resolved: To not make a submission regarding the name for the development.

 

19.7.7 Neighbourhood plan

There had been no further meeting.
 

19.7.8 Stones around the pump and damaged post

The clerk had written to Derbyshire County Council (DCC) regarding the damaged post near the pump in addition to the other highway signs of differing heights throughout the village.

 

Resolved: Members to view the condition of the stone steps around the old pump to ascertain any necessary repair work.

 

19.7.9 Village seats and policy

Following considerable time spent by members discussing the placement of a donated seat near the bus shelter and the clerk making a number of enquiries with DCC regarding an object in the highway licence, the family proposing to provide a seat had changed their minds and decided to place one in the church yard. 

 

19.7.10 Items of account, salaries, HMRC, general administration, contractor, Section 137, bank account

Cq 1380          HMRC                        Quarter 1 income tax                          £179.60

Cq 1381          J Hicks            Seat repairs (duplicate cheque)           £380.00

Cq 1382          S Hampson      July clerk’s salary                                £239.56

Cq 1383          S Hampson      August clerk’s salary                           £239.56

Cq 1384          S Hampson      July internet provision                         £10.00

Cq 1385          S Hampso        August internet provision                   £10.00

Cq 1386          Hartington Village Hall hire                                       £27.50

Cq 1388          P Lownds        Mowing (1 of 6)                                  £346.50

Cq 1389          P Lownds        Mowing (2 of 6)                                  £346.50

Cq 1390          P Lownds        Mowing (3 of 6)                                  £346.50

Cq 1391          Shelter Maintenance Ltd bus shelter clearning           £10.50 (VAT £1.75)

 

19.7.11 Planning applications, planning sub-committee and appeals

There were no new planning applications received.

 

19.7.12 Highway issues

The hole on Hall Bank, near the grid opposite Yew Tree Cottage has received attention. A road closure notice had been received since the last meeting in relation to repairs beyond Hall Bank. Repairs had been completed by British Telecom (BT) and the road reopened by the time of the meeting. 

 

It was reported that a tourist had fallen near the newsagents due to issues around a BT manhole grid in the pavement.

 

Resolved: The clerk to report the above manhole as a prime concern due to its potentially hazardous nature.

 

19.7.13 Correspondence and communication

Included: DALC circulars, results of Peak District National Park Authority Dales Area ballot. A member of Hartington Nether Quarter Parish Council had been elected. The school would like to have a letter regarding a litter project considered at the next meeting.

 

19.7.14 Items for the next agenda

Cemetery Garden of Remembrance, former cheese factory site, neighbourhood plan, village pump stone steps, highway parking signs and removal of rusting post, school litter project, mowing contract and advertising. Additional items to be compiled by the clerk. 

 

19.7.15 Date of next meeting

4th September 2019

 

Part 2 Confidential information

19.7.16 New Garden of Remembrance and cemetery clearance

Three quotes had been sought by the clerk but only one had been received. In view of the urgent nature of clearing the area in the cemetery and creation of the new Garden of Remembrance, members considered the only quote received. A property owner adjacent to the cemetery has granted access through his field but it has yet to be baled

 

Resolved: to proceed with the only contractor who had submitted a tender.

Resolved: Mr Grindey to contact the clerk once the baling has been completed and the clerk will subsequently contact the contractor.

 

The meeting was declared closed at 8.35 pm

 
Mrs S Hampson
Clerk
Hartington Town Quarter Parish Council
 
4th July 2019
 
 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 



A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 3rd April 2019 at 7.30pm in the Bakehouse.

 

 

Present: A Grindey (Acting Chair), E Broomhead MBE, S Bruce, R Sherratt and the clerk, S Hampson. There were no members of the public in attendance.

 
 

 

Part 1 Non-confidential information

 
 

 

19.4.1 Apologies

 

Apologies had been received in advance of the meeting from Mr D Annat. Mr Craven and District Councillor D Chapman were not in attendance.

 

 

19.4.2 Declaration of personal interest of councillors

 

There was no need by any member present to complete an entry in the register.

 

 

19.4.3 Minutes of the previous meeting

 

The minutes of the previous meeting had been forwarded to members in advance of the meeting and posted on the parish council’s website and noticeboard.

 

 

Resolved: to accept the minutes as a true record of proceedings. The minutes were signed by

 

Mr A Grindey.

 

 

19.4.4 Public speaking

 

There were no members of the public in attendance. Mrs Bruce brought to the attention of the members the condition of a rusty post near the former pump. 

 

 

Resolved: To avoid incident, Mr Grindey will remove this redundant post. 

 

 

19.4.5 Update from District Councillor

 

The District Councillor was not in attendance.

 
 

 

19.4.6 Former cheese factory site

 

No further communications have been received regarding the above site but it was reported that the tarmaced road to access the barn conversions and gone across two of the affordable housing plots.

 

 

Resolved: The clerk to contact Peak District National Park Authority (PDNPA) regarding the above concern.

 

 

It was further reported that some of the contractors’ vehicles such as heavy goods vehicles etc are parking in inappropriate places in the village and not confining their visit to the development site. This has the potential to cause access issues to residents within the village. Members would like to see this practice cease and adequate provision to be made on the site for all visits by contractors, delivery vehicles etc.

 

 

Resoled: The clerk to contact the developer to request that adequate site provision be made as soon as possible to accommodate all vehicles visiting the site and to advise the drivers of such vehicles not to park in the village.

 
 

 

19.4.7 Neighbourhood plan

 

An amended version has been submitted to PDNPA ahead of a further meeting in a few weeks’ time.

 
 

 

19.4.8 The Stanner

 

Two quotes had been received to carry out identified works at the Stanner. Neither organisation could carry out work for a number of months but the quotes differed by over £1,000. 

 

 

Resolved: To award the contract to the organisation offering the cheapest quote and to request that work commences by the end of June. 

 

Resolved: To submit a copy of both quotes to PDNPA in connection with obtaining grant aid towards the cost of the repairs.

 
 

 

19.4.9 Hartington Village Hall

 

Mrs Broomhead MBE provided an update on the village hall’s progress. A report will be provided at the parish council’s annual meeting.

 

 

19.4.10 Snow warden and grit bins

 

There had been no need for the snow warden to carry out any duties in the village since the last meeting.

 

 

19.4.11 War Memorial Tree

 

Resolved: To continue to monitor one of the trees at the War Memorial which has an unhealthy appearance to look for signs of life.

 

 

19.4.12 Cemetery and Garden of Remembrance, wheeled bin, tree

 

The referred to in the previous minutes has now been inspected by DDDC’s tree offer who has reported that the tree is not in need of attention at this moment in time and will continue to be monitored. The cemetery path requires weed killing a appropriate gravel laying. 

 

 

Resolved: Mr Grindey to investigate suitable gravel and Mrs Broomhead MBE to liaise with Mr Annat regarding weeding the path.

 

Resolved: A site meeting to take place in the cemetery regarding commencing the new Garden of Remembrance area.

 

 

19.4.14 Village seats

 

A family member requesting the possibility of placing a memorial seat adjacent to the bus shelter had contacted the clerk. She reiterated that the family would like to pick their own seat in oak. The clerk had provided the rationale behind the parish council’s need to have control over the choice of future seating in the village. As resolved in the previous meeting, a site meeting will be required and a policy put in place after the elections.

 

 

Resolved: Mr Grindey to speak to a local joiner to mend the bars on the back of the seat near the pump and any other seat requiring attention. Also, to attend replacing the post for the plaque near the millennium tree on the village green.

 

 

19.4.14 Village trail

 

District Councillor Chapman pledged £300 towards the printing costs and this will hopefully take place after the District Council elections in May.

 
 
 
 
 

 

19.4.15 Village street lights

 

As per the resolution at the last meeting, the remaining lighting numbers will be recorded and forwarded to the clerk.

 

 

19.4.16 Neighbourhood Watch

 

A meeting was scheduled to take place the day after the parish council meeting. A neighbouring parish would like to see meetings scheduled for evenings not afternoons. Farm Watch may be updated.

 

 

19.4.17 Elections

 

All existing members of the parish council had received confirmation that their nominations had been validated. The closing date for nominations from others was the afternoon of the meeting and the clerk had not received any other information to suggest that further nominations had been received by DDDC electoral staff.

 

 

19.4.18 Dog fouling

 

An article had been placed in News and Views regarding dog fouling and despite this, further cases of dog fouling had been reported to members of the parish council on Bankside and the Dale. A member of the public had produced a poster regarding dog fouling to be placed around the village. It is unlikely that some of these cases of dog fouling in these areas are from the practices of tourists.

 
 

 

19.4.19 Items of account, salaries, HMRC, general administration, contractor, Section 137, News and Views

 

Cq 1358          Hartington Village Hall          Meeting hire                            £27.50

 

Cq 1359          S Hampson                              Premises allowance                 £216.00

 

Cq 1360          S Hampson                              April internet allowance          £10.00

 

Cq 1361          S Hampson                              Reimb. of expenses                 £16.96

 

Cq 1362          S Hampson                              April clerk’s salary                  £239.56

 

Cq 1363          Hartington Community Group News and Views                  £100.00           Section 137

 

Cq 1364          DALC                                     Annual subscription                £101.36

 

 

The mandate for the trade waste wheeled bin in the parish council cemetery was completed for the forthcoming year.       

 

 

19.4.20 Planning applications, planning sub-committee and appeals

 

A planning application for the Devonshire Arms for new signs and lighting had been granted with a time limit up to 2024.

 

 

19.4.21 Highway issues

 

No responses had been received to the clerk’s communication regarding the surface of the road on Hall Bank and High Cross. It was reported that a resident had fallen on a pavement in front of the village stores which has previously been reported to Derbyshire County Council (DCC). The hole on Hall Bank, near the grid opposite Yew Tree Cottage has also not received attention.

 

 

Resolved: The clerk to report the village pavement and the hazardous hole on Hall Bank again.

 

 

19.4.22 Correspondence and communication

 

Included: DALC circulars, free defibrillator training at Bakewell, PKF Littlejohn external auditor, dementia friendly walks, Rural Services Network.

 
 

 

19.4.23 Items for the next agenda

 

Village seats, cemetery Garden of Remembrance, the stanner, former cheese factory site, neighbourhood plan, village street lights, War Memorial tree, neighbourhood watch, village hall, accounts and audit, new mowing contract. Additional items to be compiled by the clerk. This meeting will be the Annual Meeting of the Parish Council. The parish annual meeting will also take place on this evening.

 

 

19.4.24 Date of next meeting

 

8th May 2019 due to the elections.

 

 

The Parish Annual meeting will commence at 7.15 pm

 

The Annual meeting of the Parish Council will commence at 7.30 pm

 

 

Part 2 Confidential information

 

19.4.25 Tenders for mowing contract

 

A new one year contract had been offered to the 2017-18 mowing contractor due to substantial increases in costs. The grass cutting now represents over 25% of the annual precept. The mowing contractor had advised the clerk that he did not wish to consider a one year contract but would not leave the parish council in the lurch due to the imminent commencement of the mowing season. Members discussed the situation and ideas for the future such as removing the maintenance element from future contracts and paying a joiner to attend to the village seats. Members also discussed a two year contract again.

 

 

Resolved: To offer a two year contract again to the contractor but at the same price per cut throughout the two year period. A temporary short term contract will be required if this is rejected.

 
 

 

The meeting was declared closed at 8.55 pm

 
 
Mrs S Hampson
 
Clerk
 
Hartington Town Quarter Parish Council
 
 
5th April 2019
 
 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 
 
 
 
 
 

 

 
 
 

 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting


Hartington Town Quarter Parish Council
 

 

A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 13h March 2019 at 7.30pm in the Bakehouse.

 

 

Present: D Annat,A Grindey, E Broomhead MBE, S Bruce, R Sherratt, R Craven, the clerk,

 

S Hampson and District Councillor D Chapman. There were no members of the public in attendance.

 
 

 

 

 

Part 1 Non-confidential information

 
 

 

 

 

19.3.1 Apologies

 

There were no apologies.

 

 

 

 

19.3.2 Declaration of personal interest of councillors

 

There was no need by any member present to complete an entry in the register.

 

 

 

 

19.3.3 Minutes of the previous meeting

 

The minutes of the previous meeting had been forwarded to members in advance of the meeting and posted on the parish council’s website and noticeboard.

 

 

Resolved: to accept the minutes as a true record of proceedings. The minutes were signed by Mr D Annat

 

 

 

 

19.3.4 Public speaking

 

There were no members of the public in attendance. Mrs Bruce raised the issue of dog fouling which is again a problem on the pavement from the telephone kiosk to the primary school. In addition, an unattended dog was seen on the school premises during the February half term holiday. This is totally unacceptable and unhealthy for the children. Two bags of dog waste have been left at the end of the pond. Some visitors have also been seen washing their dirty walking boots in the pond.

 

 

Resolved: To place an article in News and Views to appeal to dog owners not to allow their animals to foul the village pavements.

 

 

 

 

19.3.5 Update from District Councillor

 

The District Councillor reported that at present, the returning officer is ill. There is going to be a 2.45% council tax rise which will equate to approximately 10 p per week on a band D property. There will be a meeting regarding future waste collections but it is likely that a charge will be introduced for the green waste bin facility for households. This revenue will enable the other waste collections to remain on the same frequency. He also reported an initiative called ‘Miles without Stiles’ suitable for disabled people.  

 
 

 

 

 

19.3.6 Former cheese factory site

 

The barns presently being converted at this location showed no roof lights on the planning application; however, it was reported that over 20 roof lights have been placed in the roof space of these conversions. Work is proceeding slowly on the development. Potholes on Stonewell Lane have been mended.

 

 

Resolved: District Councillor Chapman will take the matter of the roof lights to the enforcement team at Peak District National Park Authority (PDNPA). 

 
 
 
 
 
 
 

 

 

 

19.3.7 Neighbourhood plan

 

Substantial comments have been received from PDNPA regarding the submission. PDNPA require a deeper consultation with the land owners concerned and liaison with Land Registry regarding green spaces. The original conservation analysis and assessment has been obtained. Far more work has been involved in the production of the plan than anticipated, including the necessity now to produce a number of in-depth reports, by a small number of people. In view of the work load, it may now be necessary to utilise an external consultant. The parish council will need to consider funding consultancy costs. A further submission will take place once all of the required new information has been included. 

 

 

Resolved: Mr Annat to contact PDNPA to arrange a meeting to discuss the Neighbourhood Plan

 
 

 

 

 

19.3.8 The Stanner

 

The clerk had contacted PDNPA to instruct their team to proceed with the identified works but had received a response still requesting two other quotes in connection to a grant. PDNPA had provided contact details for two organisations to contact to obtain quotes based on the identified works.

 

 

Resolved: The clerk to contact the two organisations for quotes and to subsequently forward the details to PDNPA to enable matters to proceed.

 

 

The pond will require attention as a separate project.

 
 

 

 

 

19.3.9 Election

 

Members wishing to stand for the forthcoming term of office completed the necessary nomination forms for submission. 

 

 

 

 

19.3.10 Snow warden and grit bins

 

There had been no need for the snow warden to carry out any duties in the village since the last meeting.

 

 

Resolved: To continue to place this item on future agendas during the winter period.

 

 

 

 

19.3.11 War Memorial Tree

 

Resolved: To continue to monitor one of the trees at the War Memorial which has an unhealthy appearance but is not dead.

 

 

 

 

19.3.12 Cemetery and Garden of Remembrance, wheeled bin, tree

 

With thanks to Mr Annat and Mrs Broomhead MBE weeding in the Garden of Remembrance area of the cemetery had taken place and this had made a real improvement to the area. The clerk had received an enquiry from a family member of a former resident of the village seeking plots in the Garden of Remembrance area. The Derbyshire Dales District Council’s (DDDC) Tree officer had been contacted by the clerk regarding level of work involved with the identified tree in the burial ground and any potential grants.

 

 

Resolved: To commence using the new allocated area for Garden of Remembrance in an ordered fashion.

 

Resolved: The clerk to recontact the tree officer regarding the tree in the parish council cemetery to ascertain responsibility. The District Councillor to also make further enquiries.

 

 

 

 

19.3.13 Village seats

 

Subsequent to the February meeting, a letter had been sent to the family requesting the possibility of placing a memorial seat adjacent to the bus shelter. The letter had requested a site meeting with the family members. At the time of the meeting, the family had not contacted Mr Annat to arrange a site meeting. Members discussed future seats in the village to ensure uniformity and longevity is achieved. 

 

 

Resolved: Parish council members to meet after the elections to lay down a policy for the replacement of existing seats and to ensure future requests for memorial seating adhere to the parish council’s specifications. Object in the street licences will still be required in some locations.

 

 

 

 

19.3.14 Village trail

 

DALC had advised the clerk that it was not possible for the parish council to reclaim the VAT element of the printing costs associated with the reprinting of the village trail leaflets. However, subsequent to the last meeting Mrs Broomhead MBE had been advised that the publications would not attract VAT. Amendments have been made since the last print and the cost of this has been met by PDNPA. The trails leaflets are very popular and used by many age groups; they bring an income to the community group. The total cost for 5000 leaflets which will last approximately 5 years will be £729. District Councillor Chapman pledged £300 towards the printing costs.

 

 

Resolved: The parish council to donate the balance of the printing costs of £429 to enable Hartington Community Group to pay the total cost of the invoice. This resolution followed a vote which was unanimous.

 

 

 

 

19.3.15 Village street lights

 

Mrs Broomhead MBE had taken on the task of recording the street light numbers for those on the Dale; all of the identified lights were in working order.

 

 

Resolved: The last remaining lighting numbers to be recorded will be forwarded to the clerk prior to the next meeting.

 
 

 

 

 

19.3.16 Items of account, salaries, HMRC, general administration, contractor, Section 137, village trails publication

 

Cq 1351          Shelter Maintenance Ltd        Bus shelter cleaning                £10.50            VAT £1.75

 

Cq 1352          Hartington Village Hall          Meeting hire                            £27.50

 

Cq 1353          S Hampson                              March internet provision         £10.00

 

Cq 1354          S Hampson                              March clerk’s salary                £239.56

 

Cq 1355          HMRC                                                Quarter 4 income tax              £179.60

 

Cq 1356          S Hampson                              Reimb. of expenses                 £7.22

 

Cq 1357          Hartington Community Group Part payment of village trails £429.00         Section 137

 

 

 

 

19.3.17 Planning applications, planning sub-committee and appeals

 

A planning application had been received for the Devonshire Arms for new signs and lighting.

 

 

Resolved: To support the above application as the proposals are in keeping with the listed building.

 
 

 

Decision notices had been received for the Devonshire Arms granting internal refurbishments and changes to the beer garden, plus listed building consent

 

 

 

 

19.3.18 Highway issues and yellow lines

 

A large pot hole on Stonewell Lane had been reported by the clerk and Derbyshire County Council (DCC) had subsequently issued a repair number. Work on yellow lines has not yet started due to the level of work involved and lack of staff. The clerk had written for a further update in time for the meeting and a plan had been forwarded.

 

 

Less than 12 months since the road surface on Hall Bank received attention, pot holes have returned and the road surface is in an appalling state. Local people avoid this area and use alternative roads. It is also a bus route.

 

 

Resolved: The clerk to contact the Cabinet member for Highways to advise him of the above and to request immediate attention to this area.

 

 

Neighbourhood Watch is to start again in the area.

 

 

 

 

19.3.19 Correspondence and communication

 

Included: Achieving more for your community, DDDC Spring Clean, Cadet sponsorship, PC liaison meeting, DDDC Area Forums and DALC circulars. The village hall will be having an open day on

 

5th May to explain recent achievements. The clerk had prepared the dates of forthcoming meetings which will be publicised. These dates may become subject to change.

 

 

 

 

19.3.20 Items for the next agenda

 

Village seats, cemetery wheeled bin and tree, the stanner, village trails, former cheese factory site, neighbourhood plan, village street lights, elections, War Memorial tree, neighbourhood watch, village hall, new mowing contract.

 

 

 

 

19.3.21 Date of next meeting

 

3rd April 2019 

 

Mr Annat gave apologies in advance of this meeting and Mr Grindey will act as Chairman on this occasion.

 

 

 

 

Part 2 Confidential information

 

 

 

19.3.22 Tenders for mowing contract

 

The clerk had sought tenders from three individuals for the forthcoming two year mowing contract in the village. One contractor did not have the facilities to get ride of grass clippings; one had decided not to submit a tender and the final was from the contractor who had previously had the contract. He had increased his cost for 2019 by 10% from the previous contract and would require a further 5% increase for 2020. His work during the previous two years was taken into consideration.

 

 

Resolved: To offer the contract for one year only at the tender price provided for the first year by the previous contractor.

 
 

 

The meeting was declared closed at 9.05 pm

 
 
Mrs S Hampson
 
Clerk
 
Hartington Town Quarter Parish Council
 
 
14th March 2019
 
 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 
 
 
 
 
 
 
 

 

 





HARTINGTON TOWN QUARTER PARISH COUNCIL

 

 

 

A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 7th November 2018 at 7.30 pm in the Bakehouse.

 

Present: D Annat, E Broomhead MBE, R Craven, S Bruce, R Sherratt and the clerk, S Hampson. There was onemember of the public in attendance.

 
 
 
Non-Confidential agenda items
 
 

 

 

 

18.11.1 Apologies/Councillors’ attendance register

 

Apologies had been received in advance from Mr A Grindey. The members of the parish council in attendance completed the attendance register. 

 

 

 

 

18.11.2 Declaration of personal/prejudicial interest of councils

 

There was no need by any member present to complete an entry in the register.

 

 

 

 

18.11.3 Minutes of the previous meeting

 

The minutes of the previous meeting had been forwarded to members in advance of the meeting, published on the noticeboard and the parish council’s website. 

 

 

Resolved: To accept the minutes as a true record of proceedings and these were duly signed by the Chairman, Mr Annat.

 

 

 

 

18.11.4 Public speaking

 

The member of the public was aware of proposals for additional yellow lines in the village, particularly those on Hall Bank. Mr Annat informed the member of the public of those on the crest of Hall Bank in the vicinity of the Youth Hostel. The member of the public also raised the issue of the hazards experienced on Reynard’s Lane during the winter and the grit bin at the bottom of the lane being insufficient to prevent accidents occurring here. Mrs Bruce also advised of similar issues on Bankside. (See agenda item 20).

 

 

A letter had been received from a resident regarding street lighting and overnight parking of camper vans (see correspondence and communication).

 

 

 

 

18.11.5 Update from District Councillor

 

The District Councillor was not in attendance.

 

 

18.11.6 Former cheese factory site 

 

An appeal notice decision had been received regarding the former Dove Dairy site. At the public enquiry, the house at plot 1 was refused alteration; however, for none of the reasons opposed by the parish council. Members discussed the drainage at the site related to ‘condition 26’ which states no development shall commence prior to approval by the authority. A new application for the swale appears a bit more robust. It has been reported that the developers have carried out some digging of footings and foundations which have subsequently been covered over. The clerk pointed out that building control should be involved for the digging of such footings/foundations.

 

 

Resolved: To contact the planning officer at Peak District National Park Authority (PDNPA) to request an update on progress in relation to condition 26 being waivered; the latest position at the site; the Environment Agency’s response to the channel; the footings and foundations and involvement with building control.

 

 

 

 

18.11.7 Neighbourhood Plan

 

The clerk had sent letters to identified landowners publicising details of the neighbourhood plan which is available in the stores, Post Office and on two village websites. An advertisement has been placed in the Peak Advertiser and all statutory bodies have been contacted. To date, only two positive responses have been received from statutory bodies, two online responses and one at the Post Office. The closing date for receipt of responses is 3rd December 2018.

 

 

 

 

18.11 8 Remembrance Day, Poppies and War Memorial Posts

 

The clerk had forwarded details of a local radio presenter who had requested a name for an interview regarding the cascade of poppies made by the community. A name had been suggested to the presenter. Radio Derby will also publicise the poppy display and the involvement of the primary school children. Members of the parish council expressed their thanks to all those involved in creating the wonderful display. A piper will attend at 6 am on Remembrance Sunday and portable lighting will be put in place for this.

 

 

The mowing contractor had visited the War Memorial and had conducted a tidy up and attended to the trees. One of the trees is unfortunately dying. Derbyshire Dales District Council (DDDC) had spent a brief period of time cleaning the War Memorial stone but this had not been terribly successful. Members of the parish council had subsequently spent further time cleaning algae from the stone and lettering and this has made a significant improvement to the stone which is in fact, marble. Mr Grindey had contacted a local joiner to confirm he could proceed in making new posts and these had been made promptly. Members were very pleased with the new posts.

 

 

Resolved: to assess the War Memorial tree in Spring 2019.

 

 

 

 

18.11.9 Mill Lane Bridge

 

The History Group will produce a booklet on the bridge. Research suggests the bridge was in existence in 1700s. The owner of the Mill House has advised that a similar date stone showing 1818 also exists facing her property. She further advised that the local authority also check the safety of the bridge approximately every 2 years. The bridge is listed. Consideration could be given to an information plaque on the foot path.

 

 

Resolved: To place the item on the next agenda

 

 

18.11.10 The Stanner.

 

The clerk had written to Derbyshire County Council (DCC) to report unsafe slabs/kerbs around the perimeter. DCC had responded on the day of the meeting to advise that there is an issue surrounding the responsibility for this area requiring further investigation.

 

 

Resolved:  The clerk to approach PDNPA to ascertain if the authority can assist with this hazard.

 

 

 

 

18.11.11 Defibrillator Battery

 

The clerk had obtained a quote for a replacement battery from the company who had been used by the British Heart Foundation to supply the defibrillator. In view of the emergency in replacing the battery, the clerk had completed an order form and set up an account with the provider but the battery had not been received by the time of the meeting.

 

 

Resolved: The clerk to chase the order

 

 

 

 

18.11.12 Christmas Tree Event

 

Members discussed the sources of a potential Christmas tree. 

 

 

Resolved: to place the item on the next agenda.

 

Resolved: to donate the £30 to Hartington Community Group to assist with this event.

 

 

It was reported that the PTA will no longer be hosting a market on the village greens. The bygone steam engines will be in place at the event and the risk assessment previously used will be updated by Mrs Broomhead MBE and forwarded to the clerk.

 

 

 

 

18.11.13 Bulb planting

 

Mr Annat advised that bulbs had been involved with the planting of Spring bulbs on the grass island a few days prior to the meeting. Members expressed thanks to Ashbourne Rotary Club for the generous donation of 5000 bulbs. The reason behind the planting was to commemorate the end of polio in Britain.

 

 

 

 

18.11.14 Cemetery and Garden of Remembrance

 

It had been necessary to cut back shrubbery to enable a grave to be dug. This had been done by the mowing contractor. Weed killing is still to take place. An application for a sandstone memorial was considered and approved.

 

 

 

 

18.11.15 News and Views Printing

 

The editions can no longer be printed at the Youth Hostel. Mrs Broomhead MBE advised members of the costs involved to produce this valuable communication tool for three parishes of £1,260 per year. Sponsorship and advertising meet approximately 50% of these costs. No financial contribution has every been requested from Hartington Nether Quarter or Middle Quarter Parish Councils. No contribution has every been made from the churches of the three parishes towards News and Views although it contains church news.

 

 

Resolved: Mrs Broomhead MBE to submit a request to the above two parish councils for a financial contribution towards the production of forthcoming News and Views.

 

 

 

 

18.11.16 Village Seats and Maintenance

 

A new bracket is required on one of the village seats. Members discussed the possibility of sponsorship for the future upkeep of village seats.

 

 

Resolved: The clerk to ask the mowing contractor to carry out essential maintenance repairs to the seat in question. Next Spring the seats will become an agenda item to consider possible sponsorship.

 

 

 

 

18.11.17 Items of accounts, salaries HMRC, general administration, contractor, Section 137, budget

 

Cq 1328          S Hampson                              November internet provision                 £10.00

 

Cq 1329          S Hampson                              Reimbursement of expenses                  £9.28

 

Cq 1330          S Hampson                              November clerk’s salary                         £239.56

 

Cq 1331          Hartington Village Hall          Hire                                                        £27.50

 

Cq 1332          R P Lownds                            Mowing and tree surgery                       £375.00

 

Cq 1333          ZOLL Medical UK Ltd          Defibrillator battery        £108.13 (VAT £18.02)

 

Cq 1334          J Hicks                                    War memorial posts                               £360.00

 

Cq 1335          Hartington Community Group Section 137 donation Xmas tree event £30.00

 
                                                           
 

 

The Section 137 multiplier for this year is £7.86 per elector. DALC had also forwarded a policy to the clerk which could be adapted for consideration for future use when considering donations. Mr Annat had modified this slightly for suitability for the parish council and this was considered by the other members present.

 

 

Resolved: to accept the policy to enable the parish council to provide some funds for minority village groups; each to be judged on their own merits. A budget for this policy to be included in forthcoming precept calculations.

 

 

 

 

18.11.18 Planning applications, planning sub-committee and appeals

 

Two applications had been received; one for a livestock building at Leanlow and the other for Grove Cottage, Hartington. These were considered by members.

 

 

Resolved: to approve the removal or variation of conditions at Grove Cottage.

 

 

Members spent some time considering the application for an additional livestock building at Leanlow due to its visual and start impact on the landscape and the view from the A515. Members did not believe this application to be the best solution as the building is not in line with previously constructed buildings. Very little was offered in terms of landscaping from this application and previous landscaping conditions do not appear to have happened or are so small, their impact has not yet been seen.

 

 

Resolved: Not to support the application for an additional livestock building at Leanlow and to request a further opinion on this from PDNPA.

 

Resolved: the clerk to also request information from PDNPA regarding future proposals by Punch Taverns for the Devonshire Arms Public House as the members have been approached by some members of the parish about this.

 

 

Mr Annat also advised that the application for a smart mast in the village has been withdrawn. The garage door at Harbour Head must remain as a traditional door. Proposals for 1 Hall Bank have been approved.

 

 

 

 

18.11.19 Highway Issues and Yellow Lines

 

Derbyshire County Council (DCC) had acknowledge the hazardous pothole near Hill Crest, Hall Bank; however, Mrs Broomhead MBE advised that the pot hole had not been repaired. No response had been received regarding the amendment to yellow lines in the village.

 

 

A letter had been received from the owner of a property in the vicinity of the bus shelter expressing concerns about the speed of vehicles which pass in front of the property after turning from Mill Lane. The lady requested a number of remedies including no entry signs on this stretch. This area has previously been discussed exhaustively and DCC is not receptive to any changes here. Members are grateful to DCC for the flashing sign put in place in the village to reduce speed, especially for the benefit of the primary school.

 

 

 

 

18.11.20 Snow Warden and Grit Bins

The snow warden had advised the clerk in advance of the meeting that he had checked the grit bins and moved grit where appropriate. The clerk had also received updated communication regarding the snow warden scheme, partly due to changes with data protection in 2018.   The clerk had updated the documentation and forwarded to the snow warden and volunteers for signatures.

 

From public speaking members considered the requests for additional grit bins on Reynard’s Lane and Bankside.

 

Resolved: the clerk to place an order for two additional grit bins.

 

 

 

 

18.11.21 Correspondence and Communication

 

Details had been forwarded to members in advance of the meeting and other than those items covered by the agenda included: 2019 election costs, Section 137 details, Village Hall conference course, defibrillator battery details. The clerk had also been approached by DCC regarding an initiative to banish cold for some residents in the parish for example those with no central heating boiler, only a coal fire, electric storage heaters affecting those with physical or mental health issues. This scheme is means tested. 

 

Resolved: the clerk to request an amendment in the wording to cover both Hartington Town and Nether Quarter parishes and a reduction in the size of the poster to enable it to be placed in the forthcoming News and Views.

 

 

 

18.10.18 Items for the next agenda

 

Neighbourhood plan, cemetery and garden of remembrance, yellow lines, Christmas tree event, budget, the Stanner, Mill Lane bridge date stone, defibrillator battery, News and Views, grit bins and snow warden, banish the cold scheme. Additional items to be compiled by the clerk.

 

 

 

 

18.10.19 Date of the next meeting

 

5th December 2018

 

 

The meeting was declared closed at 9.15 pm.

 
 
Mrs S Hampson,
 
Clerk,
 
Hartington Town Quarter Parish Council

 

10th November 2018

 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 

 


HARTINGTON TOWN QUARTER PARISH COUNCIL

 

A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 5th September 2018 at 7.30 pm in the Bakehouse.

 

Present: D Annat, S Bruce, E Broomhead MBE, R Sherratt, A Grindey, the clerk,

Mrs S Hampson and District Councillor, Mr D Chapman. There were no members of the public in attendance.

 
 
 
 
 
Non-Confidential agenda items

 

 

 

 

 

18.9.1 Apologies/Councillors’ attendance register

 

 

The members of the parish council in attendance completed the attendance register. Apologies had been received in advance of the meeting from Mr R Craven.

 

 

 

 

 

 

 

 

18.9.2 Declaration of personal/prejudicial interest of councils

 

 

There was no need by any member present to complete an entry in the register.

 

 

 

 

 

 

 

 

18.9.3 Minutes of the previous meeting

 

 

The minutes of the previous meeting had been forwarded to members in advance of the meeting, published on the noticeboard and the parish council’s website. 

 

 

 

 

 

Resolved: To accept the minutes as a true record of proceedings and were duly signed by the Chairman, Mr Annat.

 

 

 

 

 

 

 

 

18.9.4 Public speaking

 

 

There were no members of the public in attendance; however, members raised a few issues during this section.  Mrs Bruce reported some items including: some of the slabs around the stanner are loose creating a potential hazard for children who have recently been seen playing at the stanner.    A large window/opening doors with a large quantity of glass have been placed in a property being renovated on Hall Bank. Mrs Bruce raised this as the parish council has previously raised an issue with a different property in the village and a large replacement window. Wetton First Responders kindly check the community defibrillator every month. The support of the parish council has been requested by writing to West Midlands Ambulance Service to enable Wetton First Responders to cover the parish area. Without the authority of West Midlands Ambulance Service, the First Responders cannot respond to the parish emergency calls.

 

 

 

 

 

Mrs Broomhead MBE advised that trees at the former Chapel are overhanging the highway causing pedestrians to walk further into the road. There is also a potential visual hazard for motorists.

 

 

 

 

 

Mr Annat had been approached by The Rotary Club offering to plant 2000 crocus bulbs in Hartington and the possible use of the small grass island for this. 

 

 

 

 

 

Resolved: The clerk to contact Derbyshire County Council (DCC) and Peak District National Park Authority (PDNPA) regarding the loose slabs around the stanner.

 

 

 

 

Resolved: Mrs Broomhead MBE to speak to the owners of the old chapel regarding the trees.

 

 

 

 

Resolved: District Councillor Chapman to make enquiries about the window in the Hall Bank property.

 

 

 

 

Resolved: Mr Annat to confirm that the crocus bulbs can be planted on the grass island by the Rotary Club.

 

 

 

 

Resolved: The clerk to contact West Midlands Ambulance Service regarding Wetton First Responders attending to emergencies in the parish.

 

 

 
 
 
 
 

 

 

 

 

 

18.9.5 Update from District Councillor

 

 

The District Councillor provided details of the Derbyshire Dales District Council (DDDC) officer handling the parish council’s request for support regarding camper vans camping overnight on the highway. He further reported that the village cannot be designated as a no overnight parking area for camper vans. The District Councillor offered advisory no overnight parking signs from DDDC. The district council is mowing the closed church yard. The public toilets in Hartington remain a safe provision at present.

 

 

 

 

 

Resolved: To decline the offer of the advisory ‘No overnight parking’ signs at this moment in time.

 

 

 

 

 

18.9.6 Former cheese factory site 

 

 

 

 

There has been no further development with PDNPA. PDNPA opposes the proposals at plot 1 but the inspector is presently involved and an appeal pending. Details surrounding plot 1 remain confusing. It was reported that the previous developer, Cathelco has now been sold but this area has been retained. 

 

 

 

 

 

Regarding the rest of the development, the drainage issues have to be sorted before the development can proceed. A well at the site will also cause issues. Members and the District Councillor discussed the huge quantity of imported soil. The District Councillor advised that only development materials should be brought to the site; any other materials should be reported to the Environment Agency. It was further reported that plastic is being burned on the site. 

 

 

 

 

 

Resolved: Mr Chapman to contact the enforcement team again regarding the soil.

 

 

 

 

Resolved: Mr Chapman to ask the Environment Agency to investigate the burning of plastic at the site.

 

 

 

 

 

 

 

 

18.9.7 Neighbourhood Plan

 

 

PDNPA has been contacted to produce 60 copies of the plan for distribution but an update has not been received. These copies will be available at local businesses and on line. Land owners will also be contacted. 

 

 

 

 

 

Resolved: Mr Annat to liaise with the clerk with regard to contacting the land owners concerned with the neighbourhood plan.

 

 

 

 

 

 

 

 

18.9 8 Village Hall and plaque

 

 

Mrs Broomhead MBE reported that the memorial plaque referred to in the July minutes had not arrived at the time of the meeting. She further reported that a £1000 grant had been received from Calor Gas and had been used to purchase new comfortable chairs for the village hall. The village hall AGM is scheduled for 25th September; accounts will be available. A new treasurer and trustee have been appointed. A large grant has been applied for but the outcome has not yet been received. Income and bookings have increase. The parish council members are delighted with the positive progress at the village hall.

 

 

 

 

 

 

 

 

18.9.9 Hartington Wakes and Band

 

 

The band has been booked and as previously minuted, the parish council will pay the cost of the band. Mr Annat confirmed he had seen the necessary insurance document for the Poppy Queen event on the village green.

 

 

 
 

 

 

 

 

 

18.9.10 Remembrance Day, poppies and War Memorial

 

 

A verbal enquiry had been received regarding the placement of poppies on village lamp posts. The clerk had obtained information from DCC regarding this. DCC will permit poppies on lamp posts over a certain height. However, subsequent to the initial enquiry, Mr Annat reported that the enquirer will no long pursue this proposal. The parish council would, however,  have granted permission for this request. Mrs Broomhead MBE provided an update about the ‘Adopt a poppy’ scheme and the cascading display of 3000 poppies which will take place shortly in Hartington. There will be a band concert and a dance near to Remembrance Day. 

 

 

 

 

 

Members further discussed the broken wooden post in front of the War Memorial and the lettering on the memorial. The clerk had contacted PDNPA regarding the post. The officer concerned had forwarded details of suitable joiners and had contacted the Cultural Heritage Team and Historic England. as the War Memorial is listed.   Members discussed replacing all of the wooden posts but were concerned that this would not be completed in time for Remembrance Day. The cost involved would also require quotes from more than one contractor.

 

 

 

 

Resolved: Mr Grindey to approach a local joiner to replace the broken post at a reasonable cost, in time for Remembrance Day due to the centenary of the First World War.

 

 

 

 

Resolved: Mr Annat to clean lichen off the War Memorial and report his findings regarding the need for re-engraving to the next meeting.

 

 

 

 

Resolved: The clerk to contact the mowing contractor regarding tidying the War Memorial before the service.

 

 

 
 
 
 
 

 

 

 

 

 

18.9.11 Christmas Tree Event

 

 

Hartington School PTA has taken on the responsibility for the road closures for the 8th December. Sourcing a Christmas tree was briefly discussed. 

 

 

 

 

 

Resolved: To place the item on future agendas. Mr Sherratt to make further enquiries about a Christmas tree.

 

 

 

 

 

 

 

 

18.9.12 Community noticeboard

 

 

The noticeboard has now been delivered and payment sent. The noticeboard will be fixed in place in the next few days after the meeting.

 

 

 

 

 

 

 

 

18.9.13 Cemetery and Garden of Remembrance

 

 

Mr Annat and the clerk will liaise shortly. The clerk reported that weed killing is required around the Garden of Remembrance area.

 

 

 

 

 

 

 

 

18.9.14 Items of accounts, salaries HMRC, general administration, contractor

 

 

Cq 1313          S Hampson      Reimbursement for anti-virus protection        £23.99 VAT £4.00

 

 

 

 

Cq 1314          S Hampson      September clerk’s salary                                 £239.56

 

 

 

 

Cq 1315          HMRC                        Quarter 2 income tax                                      £179.60

 

 

 

 

Cq 1316          Shelter Maintenance Ltd     Bus shelter cleaning                   £10.50 VAT £1.75

 

 

 

 

Cq 1317          P Lownds        Mowing Contract                                            £315.00

 

 

 

 

Cq 1318          P Lownds        Mowing Contract                                            £315.00

 

 

 

 

Cq 1319          Hartington Village Hall      Hire                                             £27.50

 

 

 

 

Cq 1320          S Hampson      September internet provision                          £10.00

 

 

 

 

Cq 1321          S Hampson      Reimbursement of expenses                           £10.88

 

 

 
 
 
 

 

 

 

 

 

18.9.15 Planning applications, planning sub-committee and appeals

 

 

A mast is proposed at the rear of Hartdale motors. This item appears on the PDNPA website; however, no formal plans have been received by the council. Members discussed an application for the conversion of barns at the rear of the Charles Cotton. Members were concerned by a possible over development of the site; converting a green paddock for access and the conversion of a tin roof barn to a dwelling. Members did not object to the conversion of other stone buildings in this proposal. Access via the Charles Cotton year would be more preferable to avoid access on a narrow road. This was a previous right of way. This site could have been considered as a site for affordable housing. Mr Chapman advised that this proposal will almost certainly go before PDNPA planning committee. 

 

 

 

 

 

Resolved: Mr Annat to submit the decision to the PDNPA the day after the meeting which would include opposition on grounds of access and the agricultural tin roof barn conversion.

 

 

 

 

 

 

 

 

18.9.16 Highway issues and yellow lines

 

 

Mr Annat provided the clerk with a copy of proposed changes to yellow lines as part of the Neighbourhood Plan. The plan indicates double lines in places replacing seasonal single lines. This will involve the removal of parking spaces at the end of the pond nearest the village centre to prevent the view being obscured. Mrs Broomhead MBE had contacted the clerk in advance of the meeting to advise of a potential hazard on Hall Bank. The clerk had immediately reported the hole near the grid on Hall Bank to DCC but at the time of the meeting, there had been no intervention by DCC.

 

 

 

 

 

Resolved: The clerk to submit the plan to DCC to amend yellow lines in the village.

 

 

 

 

 

 

 

 

18.9.17 Correspondence and Communication

 

 

Details had been forwarded to members in advance of the meeting and other than those items covered by the agenda included: DCC bus strategy, STWA supporting saving water, bus shelter ownership clarification, DALC circulars executive vacancies, modern day slavery, off street parking, police county lines, waste recycling survey. Mr Annat had completed the survey and reported that possible changes to the frequency of collection of refuse bins would not be a positive step; however, other services may have to be cut in order for the present waste disposal service frequencies to remain. PDNPA Ranger had advised the gate reported after the last meeting is not in place but a tidy gap through the wall remains with no obstruction to persons but could be a stock issue; however, no issues have been reported from the landowner. The Ranger does not intend to replace the gate. No items to be considered under MMA scheme but the regular Ranger returns shortly. The GDPR policy prepared by the clerk will be placed on the website.

 

 

 

 

 

 

 

 

18.9.18 Items for the next agenda

 

 

Neighbourhood plan, noticeboard, wakes band payment, cemetery and garden of remembrance, yellow lines and no overnight parking, Christmas tree event. Additional items to be compiled by the clerk.

 

 

 

 

 

 

 

 

18.9.19 Date of the next meeting

 

 

3rd October 2018

 

 

 

 

The meeting was declared closed at 9.20 pm.

 

 

 

 

 

Mrs S Hampson, Clerk, Hartington Town Quarter Parish Council

 

 

 

 

10th September 2018

 

 

 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 

 

 
 
 

 

 

 

 

HARTINGTON TOWN QUARTER PARISH COUNCIL

 

A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 4th July 2018 at 7.30 pm in the Bakehouse.

 

Present: D Annat, S Bruce, E Broomhead MBE, R Sherratt and the clerk, Mrs S Hampson. There were no members of the public in attendance.

 
 
 
 
 
Non-Confidential agenda items

 

 

 

 

 

18.7.1 Apologies/Councillors’ attendance register

 

 

The members of the parish council in attendance completed the attendance register. Apologies had been received in advance of the meeting from Mr A Grindey and Mr R Craven.

 

 

 

 

 

 

 

 

18.7.2 Declaration of personal/prejudicial interest of councils

 

 

There was no need by any member present members to complete an entry in the register.

 

 

 

 

 

 

 

 

18.7.3 Minutes of the previous meeting

 

 

The minutes of the previous meeting had been forwarded to members in advance of the meeting, published on the noticeboard and parish council website. 

 

 

 

 

 

Resolved: To accept the minutes as a true record of proceedings and were duly signed by the Chairman, Mr Annat.

 

 

 

 

 

 

 

 

18.7.4 Public speaking

 

 

There were no members of the public in attendance; however, Mrs Broomhead MBE reported that a resident has died who had previously had considerable input with the village hall in the past, along with her late husband. Members discussed a contribution to a plaque at the village hall to mark their contribution. It was also reported that the third gate on the footpath to Sheen is broken.

 

 

 
 
 
 
 

 

 

Resolved: To agree in principle to fund a memorial plaque at the village hall.

 

 

 

 

Resolved: The clerk to report the damaged gate to the Peak District National Park Authority (PDNPA) Ranger Service to carry out essential maintenance repairs or replacement.

 

 

 
 
 
 
 

 

 

 

 

 

18.7.5 Update from District Councillor

 

 

The District Councillor was not in attendance.

 

 

 

 

 

 

 

 

18.7.6 Policy Documents

 

 

The clerk had updated the review dates and a minor change to the Financial Policy as per the instructions of the internal auditor to allow the clerk to instruct contractors in an emergency up to the value of £500 rather than £250. The policy review documents had been forwarded to the members in advance of the meeting.

 

 

 

 

 

Resolved: To place the new documents on the parish council website.

 

 

 

 

Resolved: The clerk toforward guidelines for Data Protection shortly.

 

 

 

 

 

18.7.7 Former cheese factory site 

 

 

 

 

It was reported that the application for the drainage channel to the south of the development at the former cheese factory site has been rejected by PDNPA in a comprehensive manner. Mr Annat had spoken to the officer concerned on the due date and had been assured that his recommendation was to reject the application and this had subsequently been ratified. Mr Annat had also referred again to the possibility of a meeting between PDNPA, the parish council and the developer. A date is awaited; this depends on the developer consenting to such a meeting. The development cannot proceed without an appropriate drainage plan.

 

 

 

 

 

It was further noted that a substantial pile of top soil has been deposited on the site in the vicinity of the access road to Bridge end Farm. Members considered this to be somewhat strange at such an early stage of the development and were concerned of potential issues arising from the deposit in cases of very heavy rainfall. 

 

 

 

 

 

Resolved: The clerk to contact PDNPA of the soil deposit and to raise the parish council’s concerns.

 

 

 

 

 

 

 

 

18.7.8 Neighbourhood Plan

 

 

A Neighbourhood Plan meeting had taken place on 2nd July. All comments from PDNPA have now been received and incorporated into the latest document. There were no major issues. Public consultation will take place within the next 4-6 weeks. Advertisements are being drawn up to notify the public of the draft Neighbourhood Plan and its availability to view in village retail outlets. The public will have the ability to read and comment. All statutory consultees and members of the public whose land will be affected by the plan will be advised. Information will be made available through News and Views and Hartington Community website. Invoices will be address to the parish council.

 

 

 

 

 

 

 

 

18.7.9 Village Planters

 

 

Receipts from the lady concerned with the village planters had been received for reimbursement.

 

 

 
 
 
 
 

 

 

Resolved: to reimburse the total amount of the receipts involved with village planters for 2018. Members are very pleased with the finished planters which are an asset to the village and are very grateful to those carrying watering of the plants, especially during the extended period of dry weather.

 

 

 

 

 

 

 

 

18.6.10 Mowing contract

 

 

It would appear that the mowing contractor had carried out weed killing in the village. Invoices had been received for mowing carried out to date.

 

 

 

 

 

Resolved: To clarify the matter of weed killing with the contractor prior to the second year of the contract.

 

 

 

 

 

 

 

 

18.7.11 Wakes and band

 

 

Resolved: To contact Mr Craven to ensure the band has been booked and to submit an invoice for payment.

 

 

 

 

 

 

 

 

18.7.12 Community noticeboard

 

 

The clerk had forwarded details of noticeboards from the same supplier used to purchase the parish council noticeboard many years ago which has proved to be very satisfactory. A suitable noticeboard had been selected. It has been necessary to clarify matters further. 

 

 

 

 

 

Resolved: to proceed to purchasing the identified noticeboard with a header, the name HARTINGTON to feature on the header. Delivery to be accepted by Mrs Bruce at the Post Office.

 

 

 

 

 

 

 

 

18.7.13 Cemetery and Garden of Remembrance

 

 

The clerk had responded to the widow of a gentlemen interred in the Garden of Remembrance.

 

 

 

 

Resolved: Mr Annat to accompany the cemetery superintendent to the cemetery with a view to investigating issues in the cemetery and the future of the Garden of Remembrance and to report matters to future meetings.

 

 

 

 

 

 

 

 

18.6.14 Open Gardens

 

 

A risk assessment had been completed for the use of the gazebo on the parish council greens. The clerk had received confirmation that the mowing contractor will ensure mowing has taken place immediately prior to the event. A rope will cordon off the area at the front of the pond to prevent parking occurring on Sunday, 22nd July. Signage was reported to be good. A workforce team will be deployed for disable parking.   Unfortunately, there will now be a clash of events between Hartington and Tissington.

 

 

 

 

 

 

 

 

18.7.15 Items of accounts, salaries HMRC, general administration, contractor

 

 

Cq 1301          R P Lownds                            May mowing                           £315.00

 

 

 

 

Cq 1302          R P Lownds                            June mowing                           £315.00

 

 

 

 

Cq 1303          Hartington Village Hall          Hire                                         £27.50

 

 

 

 

Cq 1304          S Hampson                              July internet provision             £10.00

 

 

 

 

Cq 1305          S Hampson                              August internet provision       £10.00

 

 

 

 

Cq 1306          S Hampson                              July clerk’s salary                    £239.36

 

 

 

 

Cq 1307          S Hampson                              August clerk’s salary               £239.56

 

 

 

 

Cq 1308          S Hampson                              Reimbursement of expenses   £12.13

 

 

 

 

Cq 1309          P Lownds                                July mowing                            £315.00

 

 

 

 

 

 

 

Cq 1310          J Bray                                      Reimbursement for planters    £235.80          

 

 

Cq 1311          Greenbarnes                            Community noticeboard         £1,035.83 VAT £172.64                    

 

 

 

 

 

 

 

18.7.16 Planning applications, planning sub-committee and appeals

 

 

Members considered new applications at Leanlow Farm and Dove Cottage. Members understood that the proposed new livestock building at Leanlow may be behind an existing building but may still be visible from the road but based on figures supplied understood the rationale behind the new application. Landscaping would be important.

 

 

 

 

 

Resolved: To support new planning applications and Leanlow Farm for a livestock building and new floor and pipework at Dove Cottage.

 

 

 

 

Resolved: Mr Annat to submit the supporting comments including necessary landscape requirements at Leanlow Farm to mitigate the large number of buildings on the site.

 

 

 

 

 

 

 

 

18.7.17 Highway issues and yellow lines

 

 

Members discussed the alteration of seasonal no parking around the duck pond to be made double yellow lines extending to the front of the pond, to ensure clear visibility of the feature of the pond.

 

 

 

 

 

Resolved: Mr Annat to email to the clerk copies of maps proposed to support an application for a variation in double yellow lines to enable the clerk to contact the traffic officer who had previously attended a site meeting with members of the parish council.  These areas feature in the draft Neighbourhood Plan. 

 

 

 

 

 

 

 

 

18.7.18 Minor Maintenance Agreement (MMA)

 

 

Resolved: The clerk to contact PDNPA Ranger Service to ascertain if the service could use the grant monies from the MMA scheme for benefit in the parish and to apply for the 2018/19 grant from Derbyshire County Council (DCC).

 

 

 

 

 

 

 

 

18.7.19 Correspondence and Communication

 

 

Details had been forwarded to members in advance of the meeting and other than those items covered by the agenda included:

 

 

 

 

 

DALC Circulars, mobile library dates, hot weather water usage, DCC bus strategy survey, Citizens Advice Bureau, community involvement scheme report, Remembrance Day silhouettes. Members also discussed the possibility of supporting the village hall should their grant application fail or match funding become involved.

 

 

 

 

 

One of the posts in front of the War Memorial has broken. It will be necessary to replace the posts and hopefully, prior to the Remembrance Day service and the centenary. 

 

 

 

 

 

Resolved: The clerk to contact the Built Environment Team at PDNPA regarding suggestions for the replacement posts and a list of approved contractors.

 

 

 

 

Resolved: To seek council approval for the replacement posts outside the normal meeting schedule.

 

 

 

 

Resolved: Mrs Broomhead MBE to submit the bus survey on line on behalf of the parish council.

 

 

 

 

Resolved: Mobile library information to be sent to News and Views and the Post Office.

 

 

 

 

 

 

 

 

18.7.20 Items for the next agenda

 

 

Open Gardens, neighbourhood plan, policy document review, noticeboard, wakes and band, cemetery and garden of remembrance, yellow lines and no overnight parking, MMA. Additional items to be compiled by the clerk.

 

 

 

 

 

 

 

 

18.7.21 Date of the next meeting

 

 

5th September 2018 (No meeting during August)

 

 

 

 

 

The meeting was declared closed at 9.00 pm.

 

 

 
 
 
Mrs S Hampson
 
 
 
 
Clerk
 
 
 
 
Hartington Town Quarter Parish Council
 
 
 

10th July 2018

 

 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 

 

 
 
 
 


HARTINGTON TOWN QUARTER PARISH COUNCIL
 

 

 

 

 

HARTINGTON TOWN QUARTER PARISH COUNCIL

 

A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 6th June 2018 at 7.30 pm in the Bakehouse.

 

Present: D Annat, S Bruce, E Broomhead MBE, R Craven and the clerk, Mrs S Hampson. There were four members of the public in attendance for part of the meeting.

 
 
 
 
 
Non-Confidential agenda items

 

 

 

 

 

18.6.1 Apologies/Councillors’ attendance register

 

 

 

 

The members of the parish council in attendance completed the attendance register. Apologies had been received in advance of the meeting from Mr A Grindey.

 

 

 

 

 

 

18.6.2 Declaration of personal/prejudicial interest of councils

 

 

 

 

There was no need by any member present members to complete an entry in the register.

 

 

 

 

 

 

18.6.3 Minutes of the previous meeting

 

 

 

 

The minutes of the previous meeting had been forwarded to members in advance of the meeting, published on the noticeboard and parish council website. 

 

 

 

 

 

Resolved: To accept the minutes as a true record of proceedings and were duly signed by the Chairman, Mr Annat.

 

 

 

 

 

 

18.6.4 Public speaking

 

 

 

 

Three of the members of the public were in attendance to discuss the Christmas lights switch on event on Saturday, 8th December. They wished to discuss the possibility of widening the event to include involvement with the primary school and to also raise funds for the school, the church and Hartington Community Group. The school would like to host a market on the same day, from

 

 

 

 

3-7 pm and a request was received for the parish council to grant permission for the use of the village greens for the school’s market, weather permitting.  The PTA members would act as health and safety.  A lantern workshop is proposed and it is hoped that as many properties as possible will be illuminated on this date. It was suggested that an article could be placed in News and Views. The members of the public were advised of the need for risk assessments and insurance for their event.  The clerk provided some advice about temporary road closures.

 

 

 

 

 

Resolved: The parish council to grant permission for the use of the village greens by the primary school PTA on 8th December 2018 subject to necessary insurance and risk assessments being in place by the PTA.

 

 

 

 

 

 

18.6.5 Update from District Councillor

 

 

 

 

The District Councillor was not in attendance.

 

 

 

 

 

 

18.6.6 Public conveniences update

 

 

 

 

The public conveniences will remain open, free of charge and are being regularly cleaned. The toilets are being well used, especially by Duke of Edinburgh students.

 

 

 

 

 

Resolved: to remove the item from future agendas.

 

 

 

 

 

 

18.6.7 Former cheese factory site culvert.

 

 

 

 

A decision has been reached on some of the recent applications concerned with the site which the parish council opposed. The application for one of the houses to be built from gritstone has been refused. The use of stone tiles has been rejected. Mr Annat reported information about roof pitches of 40o. The Environment Agency do not wish to see a culvert under the houses and seek a life time guarantee against this. The Peak District National Park Authority (PDNPA) will not permit building works to commence without the drainage of the site being agreed. Lifting the height of the properties has been discussed. It was reported that items continue to be burned on the site and materials are still being imported. Photographic evidence is required. PDNPA have agreed that a meeting would be useful involving the developer. 

 

 

 

 

 

 

18.6.8 Neighbourhood Plan

 

 

 

 

There was no further update to report other than the plan has been returned with quite a lot of changes. Comments from PDNPA planners are awaited. Another meeting will be required to review amendments. Yellow lines being incorporated in the plan will hopefully impact upon camper vans parking in the village. In the meantime, members discussed contacting Derbyshire Dales District Council (DDDC) regarding this matter.

 

 

 

 

 

Resolved: The clerk to contact District Councillor Chapman and DDDC to investigate the prevention of camper van parking overnight in the village, similar to the process of consent streets. 

 

 

 

 

Resolved: Mr Annat to prepare a map of requirement of double yellow lines in the village.

 

 

 

 

Resolved: The clerk to report the damaged seasonal parking sign near the pond and to report the inappropriate height of other advisory signs regarding seasonal parking.

 

 

 

 

 

 

18.6.9 Village Planters

 

 

 

 

It was reported that the planters have now all been repainted. It has been necessary to spend more money than in previous years. Additional greenhouse space is being sought to bring the plants on. This issue is being addressed through the Community Group. The clerk and responsible finance officer requested that receipts continue to be forwarded to the parish council for reimbursement.

 
 
 
 
 

 

 

 

 

 

18.6.10 Mowing contract

 

 

 

 

The second cut has taken place but the area to the rear of the village hall was not completed. It was reported that weed killing has taken place which has caused concern to some of the residents. This has been undertaken around the perimeter of the pond and on Stonewell Lane but the persons responsible have still to be identified.

 
 
 
 
 

 

 

 

 

Resolved: The clerk to make enquiries with local authorities and the contractor to establish responsibility for the weed killer

 

 

 

 

Resolved: The parish council to be consulted and to authorise the future use of week killer in the village.

 

 

 

 

 

 

18.6.11 Wakes and band

 

 

 

 

It was reported that a band has been booked. The clerk asked that an invoice be submitted for payment.

 

 

 

 

 

 

18.6.12 Community noticeboard

 

 

 

 

The clerk had forwarded details of noticeboards from the same supplier used to purchase the parish council noticeboard many years ago which has proved to be very satisfactory. A suitable noticeboard had been selected. 

 

 

 

 

 

Resolved: to proceed to purchasing the identified noticeboard and to enquire if the company also offers an installation service. 

 

 

 

 

 

 

18.6.13 Cemetery and Garden of Remembrance

 

 

 

 

Mr Annat reported that he had received a complaint from someone regarding the Garden of Remembrance and a lack of response from the clerk/cemetery superintendent. The clerk had been unable to respond as the person had not left her name or contact details in the answering machine message. The clerk also reported the imminent need to extend the existing Garden of Remembrance area as it is nearing capacity.

 

 

 

 

 

Resolved: Mr Annat to accompany the cemetery superintendent to the cemetery with a view to investigating issues in the cemetery and the future of the Garden of Remembrance and to report matters to future meetings.

 

 

 

 

 

 

18.6.14 Items of accounts, salaries HMRC, general administration, contractor

 

 

 

 

Cq 1295          Shelter Maintenance               Bus shelter cleaning                £10.50 (VAT £1.75)

 

 

 

 

Cq 1296          Hartington Village Hall          Hire                                         £27.50

 

 

 

 

Cq 1297          S Hampson                              June internet provision            £10.00

 

 

 

 

Cq 1298          S Hampson                              Reimbursement of expenses   £7.22

 

 

 

 

Cq 1299          S Hampson                              June clerk’s salary                   £239.56

 

 

 

 

Cq 1300          HMRC                                                Quarter one income tax           £179.40

 
 
 
 
 

 

 

 

 

 

18.6.15 Planning applications, planning sub-committee and appeals

 

 

 

 

There were no new planning applications.

 

 

 

 

 

 

18.6.16 Highway issues and yellow lines

 

 

 

 

In addition to pot holes reported following the annual parish council meeting Mrs Bruce had advised the clerk of additional pot holes at the bottom of Hall Bank which had caused a resident to fall. The clerk had reported these and Derbyshire County Council (DCC) had repaired them quickly. 

 

 

 

 

 

Other highway issues included the report of underage quadbike riders and users of tractors and trailers. Drones have also been seen taking photographs in the village. 

 

 

 

 

 

Resolved: The clerk to report again the collapsed drain near Digmer Farm in addition to issues with drains near the surgery on Dig Street. The clerk to also request repairs to the pavement leading from the bottom of Hyde Lane in front of the village store.

 

 

 

 

 

 

18.6.17 Correspondence and Communication

 

 

 

 

Details had been forwarded to members in advance of the meeting and other than those items covered by the agenda included:

 

 

 

 

 

DALC Circulars, East Midlands food and drink heroes, National Rural Crime Survey, Minor Maintenance Agreement for 2018-19.

 

 

 

 

 

Mrs Broomhead MBE provided information regarding the forthcoming Open Gardens event on 22nd July. Separate insurance will be provided by the organisers of this event.

 

 

 

 

 

 

18.6.18 Items for the next agenda

 

 

 

 

Mowing, Open Gardens, neighbourhood plan, policy document review, noticeboard, wakes and band, cemetery and garden of remembrance, yellow lines and no overnight parking, MMA. Additional items to be compiled by the clerk.

 

 

 

 

 

 

18.6.19 Date of the next meeting

 

 

 

 

4th July 2018

 

 

 

 

 

The meeting was declared closed at 9.10 pm.

 
 
 
 
 
Mrs S Hampson
 
 
 
 
Clerk
 
 
 
 
Hartington Town Quarter Parish Council
 

10th June 2018

 

 

 

 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 
 



A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 11th April 2018 at

7.30 pm in the Bakehouse.

 

Present: D Annat, S Bruce, E Broomhead MBE, A Grindey, the clerk, Mrs S Hampson and S Flitter, Civic Chair from Derbyshire Dales District Council (DDDC) (part of the meeting). There were no membersof the public in attendance.

 
 
 
 
 
Non-Confidential agenda items

 

 

 

 

18.4.1 Apologies/Councillors’ attendance register

Apologies had been received in advance of the meeting from Mr R Craven, Mr R Sherratt and District Councillor, D Chapman. The members present completed the attendance register. 

 

 

 

 

 

18.4.2 Declaration of personal/prejudicial interest of councillors

There was no need by any member present to complete an entry in the register.

 
 
 
 
 
18.4.3 Minutes of the previous meeting.

These had been displayed on the noticeboard, on the parish council’s website and forwarded to members in advance of the meeting.

 

Resolved: To accept these as a true record of proceedings and were signed in the meeting by the Chairman, Mr Annat. 

 
 
 
 
 
18.4.4 Public speaking

There were no members of the public in attendance; however, during this section the Civic Chairman from DDDC attended to present Mrs E Broomhead MBE with an award to honour and say thank you for her outstanding service and hard work in the community.   Mr Annat had nominated Mrs Broomhead MBE for this award. 

 

A lengthy electronic communication had been received from a resident who could not attend the meeting but had requested that issues be raised during public speaking. Some items featured on the published agenda. Members thought that some of the points raised could have been addressed had the resident attended the public Neighbourhood Plan event recently held where there was an opportunity to complete forms and raise/discuss village issues. Members of the parish council are satisfied that the ‘About us’ section on the parish council’s website is clear regarding parish council contact details. Agendas and minutes are publicly advertised on the website, parish council notice board and an agenda is also placed in the local shop. Parishioners regularly communicate or attend the parish council meetings to voice opinions during the public speaking section and this enables the parish council to take matters forward.

 

Reference to part night street lighting is a Derbyshire County Council (DCC) initiative involving identified street lights being turned off at midnight. The issue of a new light on the DDDC car park was raised due to its appearance, the quality of the light and the length it is illuminated for.

 

Resolved: Members of the parish council to visit the public car park when the light is illuminated. 

Resolved: The light will be discussed at the next meeting and any identified issues reported to the local authority.

 

Members acknowledged that traffic speed through the village can sometimes be inappropriate. The parish council has, on numerous occasions, liaised with the traffic authority. An illuminated/flashing traffic sign will be installed in the vicinity of the primary school. The resident has the right to voice his own opinion to the police and local authority regarding this matter. The clerk advised that this issue is not only confined to the parish. A CREST van could be considered which may result in speeding fines being issued.

Resolved: The clerk to contact the local PCSO to raise further awareness of traffic speed issues in the village.

 

The resident had referred to the function of the fire hydrant on Mill Lane.

 

Resolved: The clerk to contact the fire brigade at Buxton regarding this.

 
 
 
 
 
 
 
 
 
18.4.5 Update from District Councillor

Apologies had been received from the District Councillor.

 
 
 
 
 
18.4.6 Public conveniences update

It was disappointing to report that the public conveniences remain locked following the burst some 6 weeks or more ago. Members of the public and tourists were obviously denied access over the Easter period and members remain concerned over the reopening of the conveniences as the main tourist season is imminent.

 

Resolved: the clerk to contact DDDC and the District Councillor to express extreme concern of the lack of repair to the public conveniences and when this may be resolved.

 
18.4.7 Hartington Village Hall

A further trustee meeting has recently been held. The financial situation is more stable with an increase in income being generated. A grant will be applied for to include a full update of electrics, kitchen and roof. Members of the parish council were satisfied with the progress being made.

 
 
 
 
 
18.4.8 Former cheese factory site culvert

Subsequent to the previous meeting it had been reported to members that there had been issues with the recently installed narrowed culvert. There had been flooding issues which may have been connected to this site. The officers concerned at Peak District National Park Authority (PDNPA) had been contacted. Mr Annat advised that new planning applications had appeared on the PDNPA website but the clerk had not yet received the hard copy plans. These involve a discharge and variation to conditions on previous applications to alter some of the houses, sewerage and underground services plus an application for a drainage channel rather than a swale. These proposals will be looked at in detail at the next meeting.

 
 
 
 
 
 
 
 
 
18.4.9 Neighbourhood Plan

Following the outcome of public exhibition of the Neighbourhood Plan the final draft has been submitted to PDNPA. Consultation with DCC and DDDC will be required along with any land owners referred to within the plan. This may be quite a lengthy process. The draft plan will be sent to the public for feedback

 

Resolved: to place this item on future agendas until complete.    

 
 
 
 
 
18.4.10 Grit bins and snow warden

DCC will provide a snow shovel and high visibility wear for the snow warden if collected.

 
 
 
 
 

Resolved: to remove this item from the next agenda until October

 
 
 
 
 
18.4.11 Village Pond

Resolved: to place the item on the agenda in the autumn.

 
 
 
 
 
18.4.12 Dog fouling

An article had been submitted to the News and Views. This item was also raised by the resident submitting a communication for public speaking. This matter has been discussed on many occasions by members and members are aware of the field in question which is used by some local people and visitors, some of whom allow their dogs to foul and are not responsible in the removal of the dog waste. 

 

Resolved: The matter will remain on future agendas.

 

 

 

 

 

18.4.13 Cemetery rules, regulations and fees.

The clerk had updated the new cemetery fees in line with DDDC. An application had been received for a memorial to exclude a vase hole in the base plinth. The monumental mason concerned had been advised that this application could not be approved until such time as this had been taken to a full council meeting as the rule at the time of the application would not permit this. This had not been well received by the mason concerned and he had been quite rude. The clerk had taken further advice from DDDC as the burial authority who had confirmed that the clerk had taken the correct course of action as the parish council’s rules were long established and published. DDDC also expect the provision of a regularised vases to avoid random jars being placed creating issues with mowing. Members considered the request for the memorial to exclude a vase hole and container very carefully.

 

Resolved: Clerk to amend the current parish council regulations to permit memorial applications to be approved without the inclusion of a vase hole in the base plinth but on condition that the applicant signs an additional document confirming that there will be no flowers placed on the grave concerned in the future. The clerk will, therefore, advise the family concerned with the most recent application accordingly.

 
 
 
 
 
 
 
 
 
18.4.14 Yellow Lines

Mr Annat showed other members a copy of an annotated plan indicating proposals for new yellow lines around the mere, greens and a small area on Mill Lane. Mr Annat advised that these can be painted in a narrower format and no additional signage is required as the very nature of double yellow lines means no parking. PDNPA will have to become involved. If these are applied then one of the most important focal points of the village will no longer be obstructed by parked vehicles and motor homes. Members also discussed seasonal versus permanent yellow lines in the village.

 

Resolved: To place the item on future agendas with a view to adopting the lines indicated on the plan.

Resolved: To apply for the yellow lines to become in force all year round.

Resolved: Conditions to be viewed on a busy Sunday to ensure all relevant areas are considered.

 
 
 
 
 

 

 

 

 

18.4.15 Items of account, salaries, HMRC, general admin., contractor

Cq 1283          S Hampson                              April net salary                        £235.20

Cq 1284          S Hampson                              April internet provision           £10.00

Cq 1285          S Hampson                              Reimbursement of expenses   £6.28

Cq 1286          Hartington Village Hall          Meeting room hire                   £27.50

Cq 1287          DALC                                     2018-19 subscription               £99.47*

 

*DALC had replied to the clerk’s enquiry regarding the possibility of village hall members receiving training under the umbrella of the parish council’s subscription. This is not permitted; therefore, the above subscription does not include training costs.         

 

The clerk and responsible finance officer advised that the year end accounts are almost complete. She further advised that year end balances compared to precept have to be detailed. This will include reporting the possibility of the parish council considering responsibility for the public conveniences should they be considered for closure in the near future.

 

The mowing contractor is shortly due to commence mowing for the new season. Mrs Broomhead MBE questioned mowing round the rear of the village hall.

 

Resolved: The clerk will contact the contractor again for resubmission of new insurance and licence documentation.                                  

 
 
 
 
 
18.4.16 Planning

See item 18.4.8 regarding imminent plans at the cheese factory site. Another application had also emerged on line for a loft conversion on Dig Street.

 

Resolved: based on the online application, members approved the application for the bungalow.

Resolved: to approve the application at the YHA considered by the planning sub-committee

Resolved: to consider the further application at the former cheese factory site and forward the decision at the next meeting in May.

 
 
 
 
 
 
 
 
 
18.4.17 Highway issues

Members of the parish council totally agreed with a resident’s comments about the condition of the roads in the parish but acknowledged that this is not an isolated area as many surrounding main roads are in an appalling state with multiple potholes being present. Over £1,000,000 has been allocated to address some of these issues by DCC. Members considered that road repairs being carried out by other external agencies such as Severn Trent or Western Power to be of a better quality. The clerk also advised that resident of the neighbouring parish had caused damage to his vehicle with potholes over Hall Bank.

 

Resolved: The clerk to forward an extract of the resident’s communication to DCC referring to the potholes in the parish area to illustrate the strength of feeling about this.

 
 
 
 
 

 

 

 

 

18.4.18 Correspondence and electronic communication

The community noticeboard is in a very poor condition despite being replaced only about 4 years ago. The condition of the Perspex in the doors makes it virtually impossible to read notices. The pinboard is very soggy. A replacement item may be in the region of £1,000. 

 

Resolved: The clerk to contact the supplier of the noticeboard to advise of the council’s disappointment with the item and to see if a solution is offered.

 

 

 

 

 

Other correspondence and communication had been forwarded to members in advance of the meeting and included: NHS Diabetes programme, Life Better Derbyshire, discount tickets for Eroica, rescheduled Parish and Town Council Liaison Forum 10th May 2018, new shovel and high vis vest for snow warden to collect, Derbyshire Lawn Centre Report, 30 mph on A515, 2018 Derbyshire and Derby Minerals Local Plan consultation, DCC Library service.

 

 

 

 

 

18.4.19 Items for the next agenda

Hartington Village Hall, Neighbourhood Plan, yellow lines, former cheese factory site, village planters, public conveniences, dog fouling, accounts and audit, light on the car park.  Additional items to be compiled by the clerk

 

 

 

 

 

18.4.20 Date of the next meeting

2nd May 2018       

This will be the annual parish council meeting and will commence at 7.15 pm. 

This will be preceded at 7.00 pm by the parish annual meeting.

 
 

 

 

 

 

The meeting was declared closed at 9.05 pm

Mrs S Hampson
Clerk

Hartington Town Quarter Parish Council

13th April 2018

 

 

 

 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 
 
 
 
 



HARTINGTON TOWN QUARTER PARISH COUNCIL
 

A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 4th October 2017 at

7.30 pm in the Bakehouse.

 

Present:  D Annat, S Bruce, E Broomhead MBE, A Grindey and the clerk, Mrs S Hampson.  There were no members of the public in attendance.

 
 
 
 
 
 
Non-Confidential agenda items
 
 
 

 

 
 

 

 

17.10.1 Apologies/Councillors’ attendance register

 

 

Apologies had been received R Craven and District Councillor Chapman.  The members present completed the attendance register.

 

 

 
 

 

 

17.10.2 Declaration of personal/prejudicial interest of councillors

 

 

There was no need by any member present to complete an entry in the register.

 
 
 
 
 
 
17.10.3 Minutes of the previous meeting.
 
 

These had been displayed on the noticeboard, on the parish council’s website and forwarded to members in advance of the meeting.

 

Resolved:  To accept these as a true record of proceedings and were signed in the meeting by the Chairman, Mr Annat.

 
 
 
 
 
 
17.10.4 Public speaking
 
 

There were no members of the public in attendance.

 
 
 
 
 
 
17.10.5 Casual Vacancy
 
 

Derbyshire Dales District Council (DDDC) had confirmed that an election will not be called and the parish council was at liberty to proceed to co-option.  The notice to co-opt had been placed on the noticeboard and website.  The notice period for submission of applications from interested parties will expire on 12th October 2017.  A verbal expression has been received. Interviews will take place on 1st November meeting.

 
 
 
 
 
 
17.10.6 District Councillor
 
 

The District Councillor was not in attendance and no updates regarding DDDC business had been received.

 

 

 
 

 

 

17.10.7 Hartington Village Hall and Broadband

 

 

A meeting had taken place between three members of the parish council and members of the village hall.  Mr Annat had taken minutes of this meeting and subsequently received sight of some key documentation.  The purpose of the meeting had been to discuss a possible restructure but the focus of the meeting shifted to the current running of the committee.  Finance was also discussed.  There was still no broadband contract available for inspection but it was known that this contract appears to be an expensive business contract.  Another meeting was scheduled for 16th October.  It is now important to actively enlist a number of other additional members for the village hall committee, possibly from other village groups.

 

Resolved:  Mr Annat to attend the next few village hall committee meetings and to report findings to the parish council.

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
17.10.8 Public toilets
 
 

The clerk had sent a request to DDDC for footfall figures.  This had been received illustrating a count taken in June 2016.  The data was 887 to the gentlemen’s toilets and 827 to the ladies in a single week.  Members considered that this was not the busiest time for tourists in the village however, it was higher than the usage figures for Eyam.  At this stage, DDDC has authority to charge for the use of toilets at 5 locations and the principles of a community toilet scheme will be reported to committee in December 2017.  DDDC has stated that the parish council will be kept informed and will be consulted.

 

 

 
 

 

 

17.10.0 Responsibility for churchyard mowing and maintenance

 

 

There was no further update from DDDC regarding this.  The clerk reported that there was a grave stone that appeared to have been pushed over in the parish council cemetery.  Mrs Broomhead reported that there had also been some recent vandalism on Harrots Lane

 

Resolved:  to contact a family member regarding this memorial to ensure it is reinstated.

 
 
 
 
 
 
17.10.10 Village pond
 
 

The clerk provided details of a private contractor who may carry out work to improve the quality of the pond which is such an important feature in Hartington; however, this may be expensive.

 

Resolved:  the clerk to contact the ponds’ officer at Peak District National Park Authority (PDNPA) to request a list of approved/recommended contractors to being the process of obtaining quotes.

 

 

 
 

 

 

17.10.11 Items of account, salaries, HMRC, general administration, contractor, audit

 

 

Cq 1245          Hartington Village Hall          hire                                          £27.50

Cq 1246          S Hampson                              October internet provision      £10.00

Cq 1247          S Hampson                              Reimbursement of expenses   £12.46

Cq 1248          S Hampson                              October clerk’s salary             £235.00

Cq 1249          Grant Thornton                       External audit fee                   £120.00  (VAT £20.00)

Cq 1250          Town Clean High Peak           Mowing contract cuts 5&6     £600.00*

 

Mowing contractor has agreed to open an account to receive the mowing contract payments to Town Clean High Peak to agree with the insurance policy.

 

Grant Thornton had drawn to the attention of the parish council that the notice for the public to exercise their right to inspect documentation had been placed prior to the approval of the accounts by the members of the parish council.

 

 

 
 

 

 

17.10.12 Planning sub-committee, planning applications and appeals

 

 

Members considered an application for listed building consent for internal alterations to Dove Cottage. 

 

Resolved:  to support the application and the clerk to advise PDNPA accordingly.

 
 
 
 
 
 
17.10.13 Highway Issues
 
 

Derbyshire County Council (DCC) had still not attended to the pothole next to the pavement on Church Street.  This is now a hazard.  Additional highway issues include a pothole near the Jug and Glass; water collections at High Cross, Dig Street and Liffs Road.  Mrs Bruce advised that Severn Trent Water Authority (STWA) had recently resolved an issue with a blocked pipe near the pond.  The collapsed culvert on Dig Street remains an ongoing issue due to lack of funds.  Not all of the cats’ eyes and white lines have been reinstated following the chipping of the roads through Hartington.  An approach had been made by a resident regarding the possibility of a 20mph speed restriction outside the primary school.

 

Resolved:  The clerk to report the potholes, water collections, cats’ eyes and white lines to DCC.

 

 
 

 

 

17.10.14 Christmas tree and electricity supply

 

 

The clerk had contacted DCC regarding the proposed shallow installation together with Western Power for details of the underground cable network in Hartington.  An underground cable network plan had been received from Western Power and forwarded to the members in advance of the meeting.  DCC require payment of £445.00for a street licence as this is a legal requirement to dig up the pavement and to also guarantee the work for 2-3 years thereafter. 

 

Resolved:  Mr Annat to investigate over-ground cable protection in view of the cost of the street licence to place cables underground.

 
 
 
 
 
 
17.10.15 Neighbourhood plan
 
 

A further meeting will take place shortly to review the first draft prior to consultation with the village community and a future exhibition in the village hall.

 
 
 
 
 
 
17.10.16 Mowing contractor
 
 

Also see items of account.

 

Members discussed the disappointment in the recent deterioration in quality of the mowing within the village.  The memorials in the cemetery have been left in an appalling state.  Members reported that the last few cuts on the greens have been left too high; grass cuttings have been strewn in the village pond contributing to further issues with the pond.  The parish council was initially extremely pleased with the contractor but there are now some issues which may be being caused by sub-contracting. There have also been issues with the payee on the cheques and the insurance. 

 

Resolved:  The clerk to write to the mowing contractor to highlight the disappointment by the council and to raise the issues above for correction as this is part of a two year contract.

 
 
 
 
 
 
17.10.17 Correspondence and communication
 
 

Details of correspondence and communication had been forwarded to councillors in advance of the meeting and included the following items in addition to those already covered by the agenda: DALC circulars,

 

DDDC Community Buildings training seminar through Rural Action Derbyshire and PAT testing workshop., DALC clerk's vacancy at Wingerworth, DALC Circular 10, DDDC no involvement with DDDC for disposal of asbestos from cheese factory, Commemoration of Holocaust Day, DCC mobile library service, Cancellation of town and parish council conference, DALC Circular 11, DALC AGM 11 October and annual report

 

Snow warden documentation including a new risk assessment and Fit to Participate forms had been forward to the Snow Warden.  A tonne of grit will be available again this year for use by the snow warden.  The snow warden asked if this could be delivered on a pallet by a fork lift to unload it.

 

Wetton First Responders kindly test the function of the defibrillator each month free of charge.  This is much appreciated.  A donation to the first responders for this service was discussed together with a letter of thanks.

 

Resolved:  to place donation to Wetton First Responders on the next agenda

 
 
 
 
 
 
17.10.18 Items for the next agenda.
 
 

Interviews to fill casual vacancy by co-option, Hartington Village Hall and broadband, village Christmas Tree and electricity supply, Neighbourhood Plan, Wetton First Responders.  Additional items to be compiled by the clerk.

 
 
 
 
 
 
 
17.10.19 Date of the next meeting
 
 

The date of the next meeting will be 1st November 2017 at 7.15 pm to conduct interviews for co-option of the new councillor prior to the meeting at 7.30 pm

 

There being no other business the meeting was declared closed at 9.10 pm

 
Mrs S Hamspon
Clerk
 
10th October 2017
 

 

 
 

 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 

 

 
 
 
 
 
 
 
 


HARTINGTON
TOWN
QUARTER PARISH COUNCIL

 

A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 6th September 2017 at

7.30 pm in the Bakehouse.

 

Present:  D Annat, R Craven, E Broomhead MBE and the clerk, Mrs S Hampson.  There were no members of the public in attendance.

 

 
 

 

 

 

 

 

Non-Confidential agenda items

 

 
 

 

 

 

 

 

17.9.1 Apologies/Councillors’ attendance register

Apologies had been received in advance of the meeting from S Bruce, A Grindey and District Councillor Chapman.  The members present completed the attendance register.

 

 
 

 

 

 

 

 

17.9.2 Declaration of personal/prejudicial interest of councillors

There was no need, by any member present, to complete an entry in the register.

 

 
 

 

 

 

 

 

17.9.3 Minutes of the previous meeting.

These had been displayed on the noticeboard, on the parish council’s website and forwarded to members in advance of the meeting.

 

 
 

 

 

 

 

 

Resolved:  To accept these as a true record of proceedings and were signed in the meeting by the Chairman, Mr Annat.

 

 
 

 

 

 

 

 

17.9.4 Public speaking

There were no members of the public in attendance.

 

 
 

 

 

 

 

 

17.9.5 District Councillor

The District Councillor was not in attendance.

 

 
 

 

 

 

 

 

17.9.6 Hartington Village Hall

In November 2015, the parish council paid one third of the cost of the installation of broadband at the village hall.  The village hall committee had been under the impression that this percentage contribution was on an annual basis which was not the agreement at the time.  Mrs Broomhead MBE had requested information on the annual broadband cost at the village hall and the cost appears very expensive.  Mrs Broomhead MBE had invited the village hall’s treasurer to attend but unfortunately, he was not in attendance.  The parish council may be prepared to get financially involved but would like to see details of the broadband contract first.  Members discussed a copy of the village hall’s accounts and expressed concern at the level of expenditure being incurred relative to income. 

 

 
 

 

 

 

 

 

Resolved:  The clerk to invite two members of the village hall committee to meet with members of the parish council to discuss some of the concerns and aspects of a better legal structure for the committee

 

 
 

 

 

 

 

 

Resolved:   The clerk to invite the village hall members to bring with them details of the broadband contract and any other relevant items.  A legal representative to also attend the meeting.

 

 
 

 

 

 

 

 

17.9.7 Public toilets

A report had been received regarding the public toilets within Derbyshire Dales which is shortly going to committee.  There is the potential for all public toilets within Derbyshire Dales to close within 2 years.  Costs had been listed again.  Hartington toilets do not appear to be an isolated case regarding the threat of closure.  Usage figures had not been received for Hartington toilets. 

 

 
 

 

 

 

 

 

Resolved:  The clerk to contact S Lamb at Derbyshire Dales District Council (DDDC) to ascertain if a survey of footfall had been conducted during the summer as obviously there would be decrease in usage over winter in Hartington.  This data was not included in the report.  The clerk to request that the parish council is kept up to date.

Resolved:  The clerk to ask the District Councillor to ensure the parish is best represented, kept informed whether an introduction of charges is being considered.

 

 
 

 

 

 

 

 

17.9.8 Responsibility for churchyard mowing and maintenance

A recent meeting had taken place between a representative of Hartington Parochial Church Council (PCC) and DDDC.  The PCC had reported that the meeting was not very positive.  Notice has been served to DDDC but at present the maintenance is being carried out by volunteers.  No further input is now required by the parish council.

 

 
 

 

 

 

 

 

17.9.9 Village pond

It was reported that the pond is rather full at the moment and is in need of more barley straw to continue to remove the algae.  There is probably a large quantity of silt at the bottom of the pond. 

 

 
 

 

 

 

 

 

Resolved:  The clerk to find details of a private contractor who may carry out work to improve the quality of the pond which is such an important feature in Hartington.

 

 
 

 

 

 

 

 

17.9.10 Items of account, salaries, HMRC, general administration, contractor

Cq 1238          HMRC                                                Quarter 2 income tax              £176.20          

Cq 1239          S Hampson                              September clerk’s salary         £235.20

Cq 1240          S Hampson                              September internet provision  £10.00

Cq 1241          Hartington Village Hall          September meeting hire          £27.50

Cq 1242          Town Clean High Peak Ltd*  Mowing contract August        £300.00

Cq 1243          S Hampson                              Reimbursement of expenses   £34.27 (including new ink                                                                              cartridges)

 

 
 

 

 

 

 

 

*The parish council, on advice from DALC, can only pay the mowing contractor in the same name as the insurance policy. 

 

 
 

 

 

 

 

 

17.9.11 Planning sub-committee, planning applications and appeals

Mr Annat reported that he had checked on recent applications considered by the parish council.  He advised that applications at the Charles Cotton, 1 Dale Cottage and Bank Top Farm have now been withdrawn.  Permissions have been granted for applications at Hartington Primary School and Grove Cottage.

 

 
 

 

 

 

 

 

17.9.12 Highway Issues

Derbyshire County Council (DCC) will take no action regarding defects on the pavement near the village stores.  Two requests have been issued to DCC to attend to the pavement on Church Street but this has not yet happened.

 

 
 

 

 

 

 

 

17.9.13 Hartington Wakes/Odd Fellows and Wells’ Dressing

Mr Craven provided an update on the programme of events for the Wakes/Odd Fellows although Mrs Broomhead MBE reported that there was discrepancy with an advertised event. 

 

 
 

 

 

 

 

 

Resolved: The parish council to meet the cost of Warslow Silver Band to play at the Wells’ Dressing event on production of an invoice.

 

 
 

 

 

 

 

 

17.9.14 Christmas tree and electricity supply

A local contractor attended briefly regarding the provision of an electricity supply for the village Christmas tree.  The contractor will very kindly donate his time but materials will have to be paid for by the parish council.  A tree has also been sourced for this year.  The tree will be illuminated from 2nd December.  The clerk advised that DCC would have to be advised of the proposed works in case of disruption on the highway.

 

 
 

 

 

 

 

 

Resolved:  The clerk to contact DCC regarding the proposed shallow installation to the grass island in the village centre together with Western Power for details of the underground cable network in Hartington.

 

17.9.15 Neighbourhood plan

A further meeting will take place shortly.

 

 
 

 

 

 

 

 

17.9.16 Casual vacancy

Unfortunately, Mr Dullage had forwarded his resignation during the summer recess.  The clerk had posted a casual vacancy notice on the noticeboard and advised DDDC accordingly.  The notice period ends on

18th September.  After this period, if an election has not been called, then the parish council is at liberty to proceed to co-opt to fill the one vacancy on the parish council.

 

 
 

 

 

 

 

 

17.9.17 Correspondence and communication

Details of correspondence and communication had been forwarded to councillors in advance of the meeting and included the following items in addition to those already covered by the agenda: DALC circulars, car parks review, changes to data protection 2018, tree surgery in Dovedale, DDDC area forums, woodland festival, Citizens Advice Bureau report, Town and Parish conference.

 

 
 

 

 

 

 

 

It was reported that large machinery is now visiting the former cheese factory site as part of the demolition process.  Concern regarding the safe removal of asbestos was expressed.

 

 
 

 

 

 

 

 

17.9.18 Items for the next agenda.

Hartington Village Hall and broadband, responsibility for Hartington churchyard, Mill Lane toilets, village Christmas Tree and electricity supply, Neighbourhood Plan, casual vacancy.  Additional items to be compiled by the clerk.

 

 
 

 

 

 

 

 

17.9.19 Date of the next meeting

The date of the next meeting will be 4th October 2017

 

 
 

 

 

 

 

 

There being no other business the meeting was declared closed at 8.55 pm

 

 
 

 

 

 

 

 

Mrs S Hampson

Clerk

 

 
 

 

 

 

 

 

10th September 2017

 

 
 

 

 

 

 

 

 

 
 

 

 

 

 

 

 

 
 

 

 

 

 

 

 

 
 

 

 

 

 

 

©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

 

 

 

 

 
 

 

 

 

 

 

 

 
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