HARTINGTON TOWN QUARTER PARISH COUNCIL
A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 4th July 2018 at 7.30 pm in the Bakehouse.
Present: D Annat, S Bruce, E Broomhead MBE, R Sherratt and the clerk, Mrs S Hampson. There were no members of the public in attendance.
Non-Confidential agenda items
18.7.1 Apologies/Councillors’ attendance register
The members of the parish council in attendance completed the attendance register. Apologies had been received in advance of the meeting from Mr A Grindey and Mr R Craven.
18.7.2 Declaration of personal/prejudicial interest of councils
There was no need by any member present members to complete an entry in the register.
18.7.3 Minutes of the previous meeting
The minutes of the previous meeting had been forwarded to members in advance of the meeting, published on the noticeboard and parish council website.
Resolved: To accept the minutes as a true record of proceedings and were duly signed by the Chairman, Mr Annat.
18.7.4 Public speaking
There were no members of the public in attendance; however, Mrs Broomhead MBE reported that a resident has died who had previously had considerable input with the village hall in the past, along with her late husband. Members discussed a contribution to a plaque at the village hall to mark their contribution. It was also reported that the third gate on the footpath to Sheen is broken.
Resolved: To agree in principle to fund a memorial plaque at the village hall.
Resolved: The clerk to report the damaged gate to the Peak District National Park Authority (PDNPA) Ranger Service to carry out essential maintenance repairs or replacement.
18.7.5 Update from District Councillor
The District Councillor was not in attendance.
18.7.6 Policy Documents
The clerk had updated the review dates and a minor change to the Financial Policy as per the instructions of the internal auditor to allow the clerk to instruct contractors in an emergency up to the value of £500 rather than £250. The policy review documents had been forwarded to the members in advance of the meeting.
Resolved: To place the new documents on the parish council website.
Resolved: The clerk toforward guidelines for Data Protection shortly.
18.7.7 Former cheese factory site
It was reported that the application for the drainage channel to the south of the development at the former cheese factory site has been rejected by PDNPA in a comprehensive manner. Mr Annat had spoken to the officer concerned on the due date and had been assured that his recommendation was to reject the application and this had subsequently been ratified. Mr Annat had also referred again to the possibility of a meeting between PDNPA, the parish council and the developer. A date is awaited; this depends on the developer consenting to such a meeting. The development cannot proceed without an appropriate drainage plan.
It was further noted that a substantial pile of top soil has been deposited on the site in the vicinity of the access road to Bridge end Farm. Members considered this to be somewhat strange at such an early stage of the development and were concerned of potential issues arising from the deposit in cases of very heavy rainfall.
Resolved: The clerk to contact PDNPA of the soil deposit and to raise the parish council’s concerns.
18.7.8 Neighbourhood Plan
A Neighbourhood Plan meeting had taken place on 2nd July. All comments from PDNPA have now been received and incorporated into the latest document. There were no major issues. Public consultation will take place within the next 4-6 weeks. Advertisements are being drawn up to notify the public of the draft Neighbourhood Plan and its availability to view in village retail outlets. The public will have the ability to read and comment. All statutory consultees and members of the public whose land will be affected by the plan will be advised. Information will be made available through News and Views and Hartington Community website. Invoices will be address to the parish council.
18.7.9 Village Planters
Receipts from the lady concerned with the village planters had been received for reimbursement.
Resolved: to reimburse the total amount of the receipts involved with village planters for 2018. Members are very pleased with the finished planters which are an asset to the village and are very grateful to those carrying watering of the plants, especially during the extended period of dry weather.
18.6.10 Mowing contract
It would appear that the mowing contractor had carried out weed killing in the village. Invoices had been received for mowing carried out to date.
Resolved: To clarify the matter of weed killing with the contractor prior to the second year of the contract.
18.7.11 Wakes and band
Resolved: To contact Mr Craven to ensure the band has been booked and to submit an invoice for payment.
18.7.12 Community noticeboard
The clerk had forwarded details of noticeboards from the same supplier used to purchase the parish council noticeboard many years ago which has proved to be very satisfactory. A suitable noticeboard had been selected. It has been necessary to clarify matters further.
Resolved: to proceed to purchasing the identified noticeboard with a header, the name HARTINGTON to feature on the header. Delivery to be accepted by Mrs Bruce at the Post Office.
18.7.13 Cemetery and Garden of Remembrance
The clerk had responded to the widow of a gentlemen interred in the Garden of Remembrance.
Resolved: Mr Annat to accompany the cemetery superintendent to the cemetery with a view to investigating issues in the cemetery and the future of the Garden of Remembrance and to report matters to future meetings.
18.6.14 Open Gardens
A risk assessment had been completed for the use of the gazebo on the parish council greens. The clerk had received confirmation that the mowing contractor will ensure mowing has taken place immediately prior to the event. A rope will cordon off the area at the front of the pond to prevent parking occurring on Sunday, 22nd July. Signage was reported to be good. A workforce team will be deployed for disable parking. Unfortunately, there will now be a clash of events between Hartington and Tissington.
18.7.15 Items of accounts, salaries HMRC, general administration, contractor
Cq 1301 R P Lownds May mowing £315.00
Cq 1302 R P Lownds June mowing £315.00
Cq 1303 Hartington Village Hall Hire £27.50
Cq 1304 S Hampson July internet provision £10.00
Cq 1305 S Hampson August internet provision £10.00
Cq 1306 S Hampson July clerk’s salary £239.36
Cq 1307 S Hampson August clerk’s salary £239.56
Cq 1308 S Hampson Reimbursement of expenses £12.13
Cq 1309 P Lownds July mowing £315.00
Cq 1310 J Bray Reimbursement for planters £235.80
Cq 1311 Greenbarnes Community noticeboard £1,035.83 VAT £172.64
18.7.16 Planning applications, planning sub-committee and appeals
Members considered new applications at Leanlow Farm and Dove Cottage. Members understood that the proposed new livestock building at Leanlow may be behind an existing building but may still be visible from the road but based on figures supplied understood the rationale behind the new application. Landscaping would be important.
Resolved: To support new planning applications and Leanlow Farm for a livestock building and new floor and pipework at Dove Cottage.
Resolved: Mr Annat to submit the supporting comments including necessary landscape requirements at Leanlow Farm to mitigate the large number of buildings on the site.
18.7.17 Highway issues and yellow lines
Members discussed the alteration of seasonal no parking around the duck pond to be made double yellow lines extending to the front of the pond, to ensure clear visibility of the feature of the pond.
Resolved: Mr Annat to email to the clerk copies of maps proposed to support an application for a variation in double yellow lines to enable the clerk to contact the traffic officer who had previously attended a site meeting with members of the parish council. These areas feature in the draft Neighbourhood Plan.
18.7.18 Minor Maintenance Agreement (MMA)
Resolved: The clerk to contact PDNPA Ranger Service to ascertain if the service could use the grant monies from the MMA scheme for benefit in the parish and to apply for the 2018/19 grant from Derbyshire County Council (DCC).
18.7.19 Correspondence and Communication
Details had been forwarded to members in advance of the meeting and other than those items covered by the agenda included:
DALC Circulars, mobile library dates, hot weather water usage, DCC bus strategy survey, Citizens Advice Bureau, community involvement scheme report, Remembrance Day silhouettes. Members also discussed the possibility of supporting the village hall should their grant application fail or match funding become involved.
One of the posts in front of the War Memorial has broken. It will be necessary to replace the posts and hopefully, prior to the Remembrance Day service and the centenary.
Resolved: The clerk to contact the Built Environment Team at PDNPA regarding suggestions for the replacement posts and a list of approved contractors.
Resolved: To seek council approval for the replacement posts outside the normal meeting schedule.
Resolved: Mrs Broomhead MBE to submit the bus survey on line on behalf of the parish council.
Resolved: Mobile library information to be sent to News and Views and the Post Office.
18.7.20 Items for the next agenda
Open Gardens, neighbourhood plan, policy document review, noticeboard, wakes and band, cemetery and garden of remembrance, yellow lines and no overnight parking, MMA. Additional items to be compiled by the clerk.
18.7.21 Date of the next meeting
5th September 2018 (No meeting during August)
The meeting was declared closed at 9.00 pm.
Mrs S Hampson
Hartington Town Quarter Parish Council
10th July 2018
©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting