HARTINGTON TOWN QUARTER PARISH COUNCIL
A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 4th October 2017 at
7.30 pm in the Bakehouse.
Present: D Annat, S Bruce, E Broomhead MBE, A Grindey and the clerk, Mrs S Hampson. There were no members of the public in attendance.
Non-Confidential agenda items
17.10.1 Apologies/Councillors’ attendance register
Apologies had been received R Craven and District Councillor Chapman. The members present completed the attendance register.
17.10.2 Declaration of personal/prejudicial interest of councillors
There was no need by any member present to complete an entry in the register.
17.10.3 Minutes of the previous meeting.
These had been displayed on the noticeboard, on the parish council’s website and forwarded to members in advance of the meeting.
Resolved: To accept these as a true record of proceedings and were signed in the meeting by the Chairman, Mr Annat.
17.10.4 Public speaking
There were no members of the public in attendance.
17.10.5 Casual Vacancy
Derbyshire Dales District Council (DDDC) had confirmed that an election will not be called and the parish council was at liberty to proceed to co-option. The notice to co-opt had been placed on the noticeboard and website. The notice period for submission of applications from interested parties will expire on 12th October 2017. A verbal expression has been received. Interviews will take place on 1st November meeting.
17.10.6 District Councillor
The District Councillor was not in attendance and no updates regarding DDDC business had been received.
17.10.7 Hartington Village Hall and Broadband
A meeting had taken place between three members of the parish council and members of the village hall. Mr Annat had taken minutes of this meeting and subsequently received sight of some key documentation. The purpose of the meeting had been to discuss a possible restructure but the focus of the meeting shifted to the current running of the committee. Finance was also discussed. There was still no broadband contract available for inspection but it was known that this contract appears to be an expensive business contract. Another meeting was scheduled for 16th October. It is now important to actively enlist a number of other additional members for the village hall committee, possibly from other village groups.
Resolved: Mr Annat to attend the next few village hall committee meetings and to report findings to the parish council.
17.10.8 Public toilets
The clerk had sent a request to DDDC for footfall figures. This had been received illustrating a count taken in June 2016. The data was 887 to the gentlemen’s toilets and 827 to the ladies in a single week. Members considered that this was not the busiest time for tourists in the village however, it was higher than the usage figures for Eyam. At this stage, DDDC has authority to charge for the use of toilets at 5 locations and the principles of a community toilet scheme will be reported to committee in December 2017. DDDC has stated that the parish council will be kept informed and will be consulted.
17.10.0 Responsibility for churchyard mowing and maintenance
There was no further update from DDDC regarding this. The clerk reported that there was a grave stone that appeared to have been pushed over in the parish council cemetery. Mrs Broomhead reported that there had also been some recent vandalism on Harrots Lane
Resolved: to contact a family member regarding this memorial to ensure it is reinstated.
17.10.10 Village pond
The clerk provided details of a private contractor who may carry out work to improve the quality of the pond which is such an important feature in Hartington; however, this may be expensive.
Resolved: the clerk to contact the ponds’ officer at Peak District National Park Authority (PDNPA) to request a list of approved/recommended contractors to being the process of obtaining quotes.
17.10.11 Items of account, salaries, HMRC, general administration, contractor, audit
Cq 1245 Hartington Village Hall hire £27.50
Cq 1246 S Hampson October internet provision £10.00
Cq 1247 S Hampson Reimbursement of expenses £12.46
Cq 1248 S Hampson October clerk’s salary £235.00
Cq 1249 Grant Thornton External audit fee £120.00 (VAT £20.00)
Cq 1250 Town Clean High Peak Mowing contract cuts 5&6 £600.00*
Mowing contractor has agreed to open an account to receive the mowing contract payments to Town Clean High Peak to agree with the insurance policy.
Grant Thornton had drawn to the attention of the parish council that the notice for the public to exercise their right to inspect documentation had been placed prior to the approval of the accounts by the members of the parish council.
17.10.12 Planning sub-committee, planning applications and appeals
Members considered an application for listed building consent for internal alterations to Dove Cottage.
Resolved: to support the application and the clerk to advise PDNPA accordingly.
17.10.13 Highway Issues
Derbyshire County Council (DCC) had still not attended to the pothole next to the pavement on Church Street. This is now a hazard. Additional highway issues include a pothole near the Jug and Glass; water collections at High Cross, Dig Street and Liffs Road. Mrs Bruce advised that Severn Trent Water Authority (STWA) had recently resolved an issue with a blocked pipe near the pond. The collapsed culvert on Dig Street remains an ongoing issue due to lack of funds. Not all of the cats’ eyes and white lines have been reinstated following the chipping of the roads through Hartington. An approach had been made by a resident regarding the possibility of a 20mph speed restriction outside the primary school.
Resolved: The clerk to report the potholes, water collections, cats’ eyes and white lines to DCC.
17.10.14 Christmas tree and electricity supply
The clerk had contacted DCC regarding the proposed shallow installation together with Western Power for details of the underground cable network in Hartington. An underground cable network plan had been received from Western Power and forwarded to the members in advance of the meeting. DCC require payment of £445.00for a street licence as this is a legal requirement to dig up the pavement and to also guarantee the work for 2-3 years thereafter.
Resolved: Mr Annat to investigate over-ground cable protection in view of the cost of the street licence to place cables underground.
17.10.15 Neighbourhood plan
A further meeting will take place shortly to review the first draft prior to consultation with the village community and a future exhibition in the village hall.
17.10.16 Mowing contractor
Also see items of account.
Members discussed the disappointment in the recent deterioration in quality of the mowing within the village. The memorials in the cemetery have been left in an appalling state. Members reported that the last few cuts on the greens have been left too high; grass cuttings have been strewn in the village pond contributing to further issues with the pond. The parish council was initially extremely pleased with the contractor but there are now some issues which may be being caused by sub-contracting. There have also been issues with the payee on the cheques and the insurance.
Resolved: The clerk to write to the mowing contractor to highlight the disappointment by the council and to raise the issues above for correction as this is part of a two year contract.
17.10.17 Correspondence and communication
Details of correspondence and communication had been forwarded to councillors in advance of the meeting and included the following items in addition to those already covered by the agenda: DALC circulars,
DDDC Community Buildings training seminar through Rural Action Derbyshire and PAT testing workshop., DALC clerk's vacancy at Wingerworth, DALC Circular 10, DDDC no involvement with DDDC for disposal of asbestos from cheese factory, Commemoration of Holocaust Day, DCC mobile library service, Cancellation of town and parish council conference, DALC Circular 11, DALC AGM 11 October and annual report
Snow warden documentation including a new risk assessment and Fit to Participate forms had been forward to the Snow Warden. A tonne of grit will be available again this year for use by the snow warden. The snow warden asked if this could be delivered on a pallet by a fork lift to unload it.
Wetton First Responders kindly test the function of the defibrillator each month free of charge. This is much appreciated. A donation to the first responders for this service was discussed together with a letter of thanks.
Resolved: to place donation to Wetton First Responders on the next agenda
17.10.18 Items for the next agenda.
Interviews to fill casual vacancy by co-option, Hartington Village Hall and broadband, village Christmas Tree and electricity supply, Neighbourhood Plan, Wetton First Responders. Additional items to be compiled by the clerk.
17.10.19 Date of the next meeting
The date of the next meeting will be 1st November 2017 at 7.15 pm to conduct interviews for co-option of the new councillor prior to the meeting at 7.30 pm
There being no other business the meeting was declared closed at 9.10 pm
Mrs S Hamspon
10th October 2017
©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting