HARTINGTON TOWN QUARTER PARISH COUNCIL
A meeting of Hartington Town Quarter Parish Council was held on Wednesday, 6th September 2017 at
7.30 pm in the Bakehouse.
Present: D Annat, R Craven, E Broomhead MBE and the clerk, Mrs S Hampson. There were no members of the public in attendance.
Non-Confidential agenda items
17.9.1 Apologies/Councillors’ attendance register
Apologies had been received in advance of the meeting from S Bruce, A Grindey and District Councillor Chapman. The members present completed the attendance register.
17.9.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register.
17.9.3 Minutes of the previous meeting.
These had been displayed on the noticeboard, on the parish council’s website and forwarded to members in advance of the meeting.
Resolved: To accept these as a true record of proceedings and were signed in the meeting by the Chairman, Mr Annat.
17.9.4 Public speaking
There were no members of the public in attendance.
17.9.5 District Councillor
The District Councillor was not in attendance.
17.9.6 Hartington Village Hall
In November 2015, the parish council paid one third of the cost of the installation of broadband at the village hall. The village hall committee had been under the impression that this percentage contribution was on an annual basis which was not the agreement at the time. Mrs Broomhead MBE had requested information on the annual broadband cost at the village hall and the cost appears very expensive. Mrs Broomhead MBE had invited the village hall’s treasurer to attend but unfortunately, he was not in attendance. The parish council may be prepared to get financially involved but would like to see details of the broadband contract first. Members discussed a copy of the village hall’s accounts and expressed concern at the level of expenditure being incurred relative to income.
Resolved: The clerk to invite two members of the village hall committee to meet with members of the parish council to discuss some of the concerns and aspects of a better legal structure for the committee
Resolved: The clerk to invite the village hall members to bring with them details of the broadband contract and any other relevant items. A legal representative to also attend the meeting.
17.9.7 Public toilets
A report had been received regarding the public toilets within Derbyshire Dales which is shortly going to committee. There is the potential for all public toilets within Derbyshire Dales to close within 2 years. Costs had been listed again. Hartington toilets do not appear to be an isolated case regarding the threat of closure. Usage figures had not been received for Hartington toilets.
Resolved: The clerk to contact S Lamb at Derbyshire Dales District Council (DDDC) to ascertain if a survey of footfall had been conducted during the summer as obviously there would be decrease in usage over winter in Hartington. This data was not included in the report. The clerk to request that the parish council is kept up to date.
Resolved: The clerk to ask the District Councillor to ensure the parish is best represented, kept informed whether an introduction of charges is being considered.
17.9.8 Responsibility for churchyard mowing and maintenance
A recent meeting had taken place between a representative of Hartington Parochial Church Council (PCC) and DDDC. The PCC had reported that the meeting was not very positive. Notice has been served to DDDC but at present the maintenance is being carried out by volunteers. No further input is now required by the parish council.
17.9.9 Village pond
It was reported that the pond is rather full at the moment and is in need of more barley straw to continue to remove the algae. There is probably a large quantity of silt at the bottom of the pond.
Resolved: The clerk to find details of a private contractor who may carry out work to improve the quality of the pond which is such an important feature in Hartington.
17.9.10 Items of account, salaries, HMRC, general administration, contractor
Cq 1238 HMRC Quarter 2 income tax £176.20
Cq 1239 S Hampson September clerk’s salary £235.20
Cq 1240 S Hampson September internet provision £10.00
Cq 1241 Hartington Village Hall September meeting hire £27.50
Cq 1242 Town Clean High Peak Ltd* Mowing contract August £300.00
Cq 1243 S Hampson Reimbursement of expenses £34.27 (including new ink cartridges)
*The parish council, on advice from DALC, can only pay the mowing contractor in the same name as the insurance policy.
17.9.11 Planning sub-committee, planning applications and appeals
Mr Annat reported that he had checked on recent applications considered by the parish council. He advised that applications at the Charles Cotton, 1 Dale Cottage and Bank Top Farm have now been withdrawn. Permissions have been granted for applications at Hartington Primary School and Grove Cottage.
17.9.12 Highway Issues
Derbyshire County Council (DCC) will take no action regarding defects on the pavement near the village stores. Two requests have been issued to DCC to attend to the pavement on Church Street but this has not yet happened.
17.9.13 Hartington Wakes/Odd Fellows and Wells’ Dressing
Mr Craven provided an update on the programme of events for the Wakes/Odd Fellows although Mrs Broomhead MBE reported that there was discrepancy with an advertised event.
Resolved: The parish council to meet the cost of Warslow Silver Band to play at the Wells’ Dressing event on production of an invoice.
17.9.14 Christmas tree and electricity supply
A local contractor attended briefly regarding the provision of an electricity supply for the village Christmas tree. The contractor will very kindly donate his time but materials will have to be paid for by the parish council. A tree has also been sourced for this year. The tree will be illuminated from 2nd December. The clerk advised that DCC would have to be advised of the proposed works in case of disruption on the highway.
Resolved: The clerk to contact DCC regarding the proposed shallow installation to the grass island in the village centre together with Western Power for details of the underground cable network in Hartington.
17.9.15 Neighbourhood plan
A further meeting will take place shortly.
17.9.16 Casual vacancy
Unfortunately, Mr Dullage had forwarded his resignation during the summer recess. The clerk had posted a casual vacancy notice on the noticeboard and advised DDDC accordingly. The notice period ends on
18th September. After this period, if an election has not been called, then the parish council is at liberty to proceed to co-opt to fill the one vacancy on the parish council.
17.9.17 Correspondence and communication
Details of correspondence and communication had been forwarded to councillors in advance of the meeting and included the following items in addition to those already covered by the agenda: DALC circulars, car parks review, changes to data protection 2018, tree surgery in Dovedale, DDDC area forums, woodland festival, Citizens Advice Bureau report, Town and Parish conference.
It was reported that large machinery is now visiting the former cheese factory site as part of the demolition process. Concern regarding the safe removal of asbestos was expressed.
17.9.18 Items for the next agenda.
Hartington Village Hall and broadband, responsibility for Hartington churchyard, Mill Lane toilets, village Christmas Tree and electricity supply, Neighbourhood Plan, casual vacancy. Additional items to be compiled by the clerk.
17.9.19 Date of the next meeting
The date of the next meeting will be 4th October 2017
There being no other business the meeting was declared closed at 8.55 pm
Mrs S Hampson
10th September 2017
©Hartington Town Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting